Administration Assistant
Administration Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Reports to: Operations Director / General Manager( for our client)
Job Summary:
We are looking for a reliable and proactive Administration Assistant for our client to support newly assigned employees relocating to Sweden. The role includes hands-on assistance with official documentation daily life arrangements and local onboarding. The ideal candidate will have strong knowledge of Swedish administrative procedures and hold a valid Swedish driving license.
Key Responsibilities:
- Relocation & Onboarding Support:
- Assist first-time expatriate employees upon arrival in Sweden.
- Provide comprehensive support in settling-in processes including housing transport communication and daily needs.
- Official Documentation Handling:
- Support employees in applying for a Swedish personal identity number (Personnummer).
- Accompany employees to open Swedish bank accounts and complete other government registrations.
- Assist with residence permits and local authority paperwork where applicable.
- Compliance & Training Coordination:
- Organize and follow up on SSG safety training and other required certifications.
- Ensure compliance with local laws and internal onboarding requirements.
- Daily Logistics & Support:
- Arrange accommodation meals local transportation and mobile/internet services.
- Provide continuous support for staff during their stay.
- Administrative Management:
- Maintain detailed records of all administrative activities and documents.
- Coordinate with local service providers internal teams and government offices.
- Provide general administrative support to ensure smooth operations.
Requirements:
- Bachelors degree in Business Administration HR or related field.
- Minimum 2 years of relevant experience in administration or relocation support.
- Valid Swedish driving license (B category) is required.
- Proficient in English; knowledge of Swedish or Chinese is a plus.
- Familiarity with Swedish administrative systems (Skatteverket Migrationsverket banks etc.).
- Strong communication and cross-cultural interpersonal skills.
- Highly organized independent and service-oriented.
What We Offer:
- International and dynamic working environment
- Opportunity to work closely with cross-border teams
- Competitive compensation and local benefits
Employment Type
Full Time
