Vice President of Administration
Vice President of Administration
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8years
$ 125 - 125
1 Vacancy
Job Description
This is a high-impact hands-on leadership role ideally suited for a candidate with a well-rounded HR and operations background supporting transaction-driven service-based businesses with a mixed talent pool of 1099 independent contractors (IC s) and W-2 employees (W2 s).
The position requires a people-first mindset the ability to operate independently implement scalable processes and maintain precision in a lean environment. As the business scales this role will be central to ensuring a thriving company culture and maintaining a healthy sustainable organization with high retention.
- Review administrative operational and compliance functions of acquisition targets; recommend and implement standard operating procedures (SOPs) aligned with company goals and objectives
- Oversee all employee records from post-acquisition through onboarding; centralize employee records in secure HRIS or filing system
- Standardize employee/1099 related documentation including but not limited to: IC Agreement IC Policy Manual IC Offer Letter template Employee Offer Letter template Employee Policy Manual Intellectual Property (IP) Confidentiality Agreement (CA) and MA Agreement (MA)
- Collaborate with SVP of Corporate Development to create a best-in-class onboarding program to ensure a seamless integration of staff individual brokers teams of brokers and M&A acquisition targets that includes: 1st week training program appropriate paperwork I9 verification IT & systems set-up initial platform training website bio collection press release coordination welcome box with branded swag and 30/60/90 day milestones with regular check-ins
- Along with the SVP of Corporate Development create ideal organizational structure job descriptions and hiring plan to create leverage necessary to support additional acquisitions effectively
- Collaborate with VP of Finance on internal controls with payroll/HRIS programs
- Implement ICHRA-based healthcare support model from initial discover
- Develop and implement a performance management framework for broker administration and operation staff members
- Structure compensation frameworks that support profitability retention and growth in consultation with CEO SVP of Corporate Development and VP of Finance
- Conduct classification audit (W2 vs. 1099) across all staff and contractors to mitigate risk
- Review Broker-of-Record (BOR) information across entities and establish SOPs for onboarding managing and auditing existing BOR relationships
- Establish SOPs related to broker licensure and create a thorough compliance calendar with all associated continuing education (CE) license renewals entities and other filing dates across all jurisdictions
- Collaborate with SVP of Corporate Development to determine ideal structure for company intranet/client portal from sourcing bids from IT vendors through testing implementation and internal training
- Conduct an IT security review and establish SOPs and policies for passwords/password managers device compliance two-factor authentication (2FA) & shared credentials
- Provide training to Regional Managing Directors (RMDs) and Staff on new HR and compliance policies
- Personally manage all administration and operations functions in the early phase
- Oversee and streamline operational vendors to unified terms where possible (ITHRFacilities Management (FM)
- Build internal capacity over time as complexity and transaction volume increase
Requirements
- Minimum of 8 years of blended Operations & Human Resources experience with at least 2 4 years in a leadership role
- Proven track record working with blended W2 & IC workforce ideally working with teams in multiple states & regions
- Direct experience integrating acquisitions into a centralized operation
- Preference for experience in real estate services or similarly structured transaction-heavy service-oriented businesses
- Comprehensive understanding of standard Labor & Employment practices related to hiring performance management and firing
- Technologically savvy with experience using/administering systems such as Applicant Tracking Systems (ATS) Client Relationship Management systems (CRMs) Human Capital Management or Human Resource Information Systems (HCM or HRIS)
- BS or MS in Organizational Development Human Resources Management Business Administration or SHRM certification preferred but not required
Compensation Overview
- Base Salary: $125000
- Annual Bonus: Discretionary based on individual and company performance
- Benefits:
- Comprehensive health insurance
- Paid time off and observed holidays
Compensation may be higher for a candidate with the requisite experience and qualifications.
o Minimum of 8 years of blended Operations & Human Resources experience, with at least 2 4 years in a leadership role o Proven track record working with blended W2 & IC workforce, ideally working with teams in multiple states & regions o Direct experience integrating acquisitions into a centralized operation
Education
Qualifications Experience: Minimum of 8 years in finance and accounting, with at least 2 4 years in a senior leadership role Proven track record transitioning from cash to accrual accounting Direct experience integrating acquisitions into a centralized financial operation Industry Background: Preference for experience in real estate services or similarly structured, transaction-heavy, service-oriented businesses Technical Skills: Comprehensive understanding of GAAP and financi
Employment Type
Full Time
