Executive Assistant / Office Manager (ZR_24987_JOB)
Executive Assistant / Office Manager (ZR_24987_JOB)
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80000 - 80000
1 Vacancy
Job Description
This is a remote position.
Schedule:
40 hours per week
Monday to Friday from 8 AM to 5 PM with 1 hour unpaid lunch break
Australian business hours alignment required
Client Timezone: Australian Eastern Time
Responsibilities:
Manage complex calendars and travel arrangements for two co-founders with demanding schedules
Handle internal administration for rapidly growing team (15-30 people)
Serve as front-of-house representative with staff clients and stakeholders
Conduct client-facing interactions including meetings with CEOs of large companies and government officials
Manage staff communications and performance-related discussions
Coordinate onboarding processes and first impressions for new team members
Proactively anticipate needs and take initiative without waiting for direction
Facilitate communication between leadership and team members
Support business development and client relationship management activities
More than 5 years of experience as an EA for C suite executives
Exceptional organizational skills with meticulous attention to detail
Extremely fast-paced work style matching high-energy leadership team
Proactive mindset with ability to anticipate needs and take initiative
Strong confidence to interrupt and ask clarifying questions when needed
Excellent communication skills with preference for phone calls over email
Extroverted personality comfortable with client-facing interactions
Professional presentation suitable for high-level client meetings
Positive energetic attitude with growth mindset and passion for excellence
Ability to work full-time across multiple time zones
Strong English communication skills
Experience in executive assistant or similar high-level support role
Scopes:
Full-time position supporting two co-founders simultaneously
Monday to Friday from 8 AM to 5 PM with 1 hour unpaid lunch break
Mix of back-office administration and front-office client interaction
Rapid scaling environment (15 to 30 team members in coming months)
Long-term role with multi-year stability and growth opportunities
Australian business hours alignment required
Remote work from Philippines
Opportunity for performance-based increases and recognition
Potential gateway to additional offshore roles as company expands
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
Employment Type
Full Time
