Administrative Assistant (Part Time - 20 hours per week)

Were looking for an Administrative Assistant to join our cutting edge and dynamic global team. You will assist our Executive Assistant/Office Manager and People & Talent team to deliver administrative support to wider executive members as well as a frictionless office and new starter experience in the UK. We are looking for someone flexible who is adept at operating both virtually and within the physical office environment.

A bit about the team and what youll deliver...

You will be a part of the People & Talent team who are responsible for the total employee experience. Reporting to our EA & Office Manager we are looking for a customer-focused Administrative Assistant who can easily integrate themselves to the business and team interactions.

As an Administrative Assistant you will: 

• Provide administrative support to ensure efficient operation of the office(s) - Winnersh/Cambridge
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies placing and expediting orders for supplies verifying receipt of supplies
• Monitor and maintain office equipment
• Liaise with our courier DHL to book and check the status of deliveries
• Deal with customer queries and enquiries
• Carry out clerical duties such as filing typing copying binding scanning etc
• Assist the EA/Office Manager with UK get-together coordination general travel/accommodation for wider executive team bookings/queries
• Provide ad hoc administrative support to the COO CFO and wider executive team
• Complete expense returns on behalf COO/CFO as directed/required
• Arrange and coordinate meetings conferences etc
• Co-ordinate as directed by the People & Talent Acquisition Partner and Head of People & Talent;
• Charitable volunteering and team events
• Onboarding and offboarding processes for new and departing employees; including but not limited to onboarding guides communications ensuring all first day actions completed HRIS updates etc.
• Maintain and update employee records in HR systems ensuring compliance with company policies and legal requirements.

Who you are

As an Administrative Assistant you will be:

• Creative and energetic in your desire to create an awesome physical and virtual office vibe
• Hugely optimistic
• Able to handle sensitive information in a confidential manner
• Exceptionally organised with brilliant follow-through
• A natural self-starter and solid communicator unafraid to pick up the phone Teams or slack
• Able to thrive in a dynamic constantly evolving small team environment
• Jedi-like anticipation you are already 10 steps ahead
• Outcome focussed
• Rigorous in the pursuit of accuracy
• Prepared to invest whatever effort is required to get the job done (including travel)
• Able to build trusted relationships with the team and clients

What makes you you...

As an Administrative Assistant you will have the following:

Experience

• Experience within recruitment and HR administration and HRIS/ATS - IRIS and SmartRecruiters a bonus
• Demonstrable experience of both virtual and physical office environments
• Proven experience as an administrative assistant or in a similar role
• Preferred experience within a Technology company
• Experience with virtual office tools such as teams slack trello etc
• Experience of supporting executive teams

Knowledge:

• Health & Safety; General H&S fire first aid risk assessments etc
• Global travel management
• Physical office management
• Virtual office approaches

Skills: 

• Excellent time management skills
• Multi-tasking and prioritisation
• Intermediate to advanced MS office skills
• Strong verbal and written communication skills and ability to speak effectively to any audience
• Exceptional eye for detail

Qualifications :

• undergraduate degree in business or similar discipline preferred or equivalent level of skill experience and knowledge

Additional Information :

#LI-Hybrid

Trustonic is an equal opportunity employer.  We do not discriminate on any grounds. We empower engage enable and value differences between people including; different races ethnicities genders ages religions disabilities and sexual orientations with differences in education backgrounds skill sets experiences and knowledge.

Remote Work :

Yes

Employment Type :

Part-time