Graduate Program Coordinator
Graduate Program Coordinator
Posted on :
10-07-2025
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1 Vacancy
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Job Description
Job Description
Job Duties Include:
(50%) Manages or coordinates administrative aspects of the graduate program and graduate data
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
M-F 8-5
Contact Information to Applicants
Brittney Tyler-Milholland
Required Qualifications
Evaluation of the following requirements will be made through (1) descriptions of work experiences and educational experiences in cover letter (2) record of accomplishments and productivity addressed in resume and (3) information provided from professional references. Please note that relevant experience for this position is any professional position or combination of professional positions where the experiences and skills in the required qualifications were.
Position Overview
Graduate Program Coordinators in the College of Liberal Arts & Sciences are team members of the College Office of Graduate Affairs (COGA) assigned to specific College academic departments to manage the administrative aspects of the graduate program and to advise graduate students and faculty on policies and processes related to graduate education at KU.
Graduate program coordinator positions report to the COGA Assistant Director. With this search COGA is hiring two (2) positions assigned to the Department(s):
Graduate Program Coordinators report to COGA but their offices are located in the campus building of the department they support. They interact primarily with faculty and students day-to-day and build rapport and an understanding of department requirements and culture in order to tailor advising and to meet their departments needs.
Graduate program coordinators work is conducted independently and they enjoy a high degree of autonomy in how they structure their time and manage projects to meet the requirements of the academic calendar and the needs of their assigned departments. As members of COGA they also benefit from having a team of colleagues to serve as a resource share best practices and build community.
Education or training in the field of study of the assigned academic units is not required nor is prior experience in higher education. Graduate program coordinators are provided with comprehensive training to become subject matter experts on policies and processes related to graduate education at KU. Ongoing training and opportunities for additional professional development are also provided to encourage professional growth.
This position has a hybrid work arrangement of up to two days/week remote and three days/week on-campus during the fall and spring semesters. Additional remote work is available during the summer session and academic breaks. Candidates are also encouraged to review KUs employee benefits packages and paid leave schedule.
Additional Candidate Instruction
A complete application includes:
Application review begins Monday August 4 2025. For consideration please apply by Sunday August 3 2025
Job Duties Include:
(50%) Manages or coordinates administrative aspects of the graduate program and graduate data
- Tracks student enrollment grades and overall degree progression and verifies that students have fulfilled all program and University requirements for their degree.
- Submits and tracks forms related to student petitions milestones enrollment awards exams and graduation.
- Maintains current and historical data and records relating to the graduate program and students.
- Coordinates graduate program events (e.g. prospective student visits orientation graduate student awards ceremonies).
- Manages administrative aspects of the admission process including collection and tracking of applicant materials providing data or reports to admission committees processing admission decisions and preparing admission and funding letters.
- Supports development and oversees implementation of programs communications related to recruitment and outreach.
- Manages administrative aspects of student employment with the department (e.g. Graduate Teaching or Research Assistants) including tracking course assignments and funding recording results of teaching evaluations and submitting hiring forms.
- Coordinates exams and graduation processes (e.g. schedules exams and thesis/dissertation defenses tracks students submission of graduation documents approves students applications for graduation)
- Provides administrative support and collects and compiles data for program reviews assessment accreditation grants and awards.
- Maintains and updates the graduate student handbook and graduate program pages of the department website and academic catalog.
- Maintains broad expertise on policies procedures and best practices related to graduate education at KU. They effectively communicate this information to faculty and students to ensure successful student degree progression support program initiatives and provide creative solutions to problems.
- Serves as primary contact for prospective students to guide them through the application process.
- Advises students and faculty regarding University requirements related to student funding (e.g. scholarships on-campus employment federal aid)
- Attends graduate faculty meetings admissions and awards committee meetings and annual graduate student review meetings in a policy advising capacity.
- Connects students with appropriate opportunities and resources for financial support professional development and campus and community engagement.
- Provides training and technical guidance to department faculty and students on University systems and platforms related to graduate education.
- Consults regularly with department leadership regarding graduate program activities initiatives and student degree progression.
- Serves as an advocate and liaison between students campus offices faculty and department leadership to address student questions issues or grievances.
- Collaborates with department stakeholders to collect and interpret data and provide input to support program initiatives (e.g. recruitment efforts alumni development).
- Supports faculty in developing changes to the academic program and administrative practices to help the program attain its goals and improve student success.
- Coordinates with department faculty and College governance to submit and usher through requests for modifications to the programs courses or academic requirements.
- As COGA team member advises and provides input from a program perspective in order to refine College or University policies and administrative processes and advocate for their program.
- Attends and assists with the College of Liberal Arts & Sciences Masters Hooding Ceremony and the campus-wide Doctoral Hooding Ceremony.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
M-F 8-5
Contact Information to Applicants
Brittney Tyler-Milholland
Required Qualifications
Evaluation of the following requirements will be made through (1) descriptions of work experiences and educational experiences in cover letter (2) record of accomplishments and productivity addressed in resume and (3) information provided from professional references. Please note that relevant experience for this position is any professional position or combination of professional positions where the experiences and skills in the required qualifications were.
- Bachelors degree and3 years relevant experience.
- Previous professional experience involving the execution of detailed and time-sensitive procedures requiring independent judgment and a high degree of accuracy as evidenced by application materials.
- Demonstrated effective communication skills as evidenced by application materials.
- Demonstrated organizational skills and attention to detail as evidenced by application materials.
- Previous experience investigating interpreting and communicating guidelines regulations policies and procedures.
- Demonstrated ability to work independently to organize and track tasks/projects and to meet deadlines as evidenced by application materials and work history.
- Demonstrated experience collaborating and communicating with individuals from varying cultures backgrounds or levels of authority as evidenced by application materials and work history.
- Previous experience that required using databases or other electronic systems for tracking and managing information (e.g. accounts data forms)as evidenced by application materials.
- Masters Degree
- Previous experience that required training others on procedures and/or electronic systems as evidenced by application materials.
- Previous experience providing customer service as evidenced by application materials and work history.
- Professional experience handling sensitive information and/or situations requiring discretion and conformity to confidentiality and security protocols.
Position Overview
Graduate Program Coordinators in the College of Liberal Arts & Sciences are team members of the College Office of Graduate Affairs (COGA) assigned to specific College academic departments to manage the administrative aspects of the graduate program and to advise graduate students and faculty on policies and processes related to graduate education at KU.
Graduate program coordinator positions report to the COGA Assistant Director. With this search COGA is hiring two (2) positions assigned to the Department(s):
- Psychology & Visual Art
- School of Public Affairs and Administration (MPA MUP PhD)
Graduate Program Coordinators report to COGA but their offices are located in the campus building of the department they support. They interact primarily with faculty and students day-to-day and build rapport and an understanding of department requirements and culture in order to tailor advising and to meet their departments needs.
Graduate program coordinators work is conducted independently and they enjoy a high degree of autonomy in how they structure their time and manage projects to meet the requirements of the academic calendar and the needs of their assigned departments. As members of COGA they also benefit from having a team of colleagues to serve as a resource share best practices and build community.
Education or training in the field of study of the assigned academic units is not required nor is prior experience in higher education. Graduate program coordinators are provided with comprehensive training to become subject matter experts on policies and processes related to graduate education at KU. Ongoing training and opportunities for additional professional development are also provided to encourage professional growth.
This position has a hybrid work arrangement of up to two days/week remote and three days/week on-campus during the fall and spring semesters. Additional remote work is available during the summer session and academic breaks. Candidates are also encouraged to review KUs employee benefits packages and paid leave schedule.
Additional Candidate Instruction
A complete application includes:
- cover letter that addresses how you meet all of the required qualifications
- resume
- contact information including email addresses of three (3) professional references.
Application review begins Monday August 4 2025. For consideration please apply by Sunday August 3 2025
Required Experience:
IC
Employment Type
Student
Key Skills
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