Occupational Health and Safety (OHS) Administrator
Occupational Health and Safety (OHS) Administrator
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Job Description
Are you a detail-oriented Occupational Health and Safety professional who thrives on supporting safe work environments behind the scenes Are you passionate about providing Peace of Mind to your client group Are you looking to be a part of a growing team and company
The Universal Group recognized as one ofCanadas Best Managed companies in 2025has exciting opportunity in our OHS team. Reporting to Director OHS- The Occupational Health & Safety Administrator provides critical administrative support to the Occupational Health and Safety team centralizing and standardizing compliance-related documentation and reporting processes. This role enables field-focused OHS leaders to dedicate more time to coaching site visits and issue resolution. The position ensures accurate and timely submission of incident reports legal file maintenance contractor compliance tracking and audit readiness across all jurisdictions.
What you will be responsible for:
Administrative Support & File Management:
- Maintain accurate up-to-date safety records and ensure version control and file naming compliance.
- Clean up legacy files and ensure documentation is audit-ready.
- Coordinate PPE orders remote crew kit preparation and other logistical tasks.
- Send out Toolbox Talks and Safety Alerts on a regular basis to ensure timely
- distribution of key safety information across the organization.
- Maintain our Monday boards for WSBC Inspection Reports and EIIRs
Contractor Prequalification & Verification:
- Manage contractor compliance systems (ISNetworld Avetta ComplyWorks).
- Track renewal deadlines and follow up on incomplete submissions.
Incident Reporting & Data Management:
- Submit Employer Incident Investigation Reports (EIIRs) to WorkSafeBC accurately and on time.
- Liaise with OHS Advisors and WorkSafeBC to validate and follow up on incident data.
- Assist with Salus data entry and action item tracking and review of all forms within Salus
Legal File Administration:
- Maintain both digital and physical case files for legal or regulatory proceedings.
- Track document timelines and coordinate with legal counsel on case updates.
Audit and Training Support:
- Update stats for all safety committee meetings (Ops Meetings JOHS Committee Monthly Stats packages across the organization).
- Assist in organizing training for OHS team members and tracking certification.
What you get from us:
- Competitive compensation package.
- Access to a growing organization with advancement opportunities.
- An amazing culture where you will feel supported and recognized for your work.
What we need from you:
- Minimum 2 years of experience in an administrative compliance or safety support role.
- Strong organizational and data management skills.
- Experience using Microsoft Office and Google Workspace products and document management platforms.
- Proficiency in contractor management software (e.g. ISNetworld Avetta ComplyWorks).
- Knowledge of WorkSafeBC regulations and reporting systems is preferred.
- Familiarity with Salus or similar safety management software is preferred.
- Occupational Health and Safety education or certificate is an asset.
- Instills Trust - Gaining the confidence and trust of others through honesty integrity and authenticity.
- Manages Ambiguity - Operating effectively even when things are not certain or the way forward is not clear.
- Drives Results - Consistently achieving results even under tough circumstances.
- Manages Conflict - Handling conflict situations effectively with a minimum of noise.
Why Universal Group
The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being Passionate Authentic and Driven in everything we do and in every decision we make every day. They are the fabric of who we are and without question the reason for our success and continued growth.
The safety of our team members and the public drives us daily.
The Universal Group is an industry leader in traffic control services traffic management planning traffic equipment supply landscaping temporary labour and occupational health and safety training. We are a one-stop shop as our full suite of services ensures that we can manage projects from conception to completion.
For more information about the company please visit ourIndeed Profile!
Our Commitment to Diversity
The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.
We prohibit discrimination and harassment of any kind based on race colour sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic.
Apply today; we cant wait to hear from you. Come grow with us!
UNV1
Required Experience:
Manager
Employment Type
Full-Time
