Administrative Manager
Administrative Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Required Education: Bachelors degree. AND:
- 24 months experience as a manager in an Accounting Finance or Business Office.
Equivalence/Substitution: Will accept 48 months related experience in lieu of the Bachelors degree for a total of 72 months related experience.
Skills:
- Proficient in Microsoft Office (Word Excel Outlook PowerPoint)
- Detail oriented for accuracy of data and information
- Highly organized and ability to handle multiple projects and deadlines
- Ability to communicate well and build rapport with students faculty and staff
- Ability to produce reports
- Ability to multitask and meet deadlines in a timely manner
Certifications:None
Advertised Working Requirements:
- Physical:
- Sit for prolonged periods.
- Communicate effectively.
- Engage in repetitive motion.
- Use of computer calculator and telephone.
- Environmental:
- Standard office environment.
Why You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services
The Department of Anesthesiology at the University of Oklahoma Health Sciences Center is seeking a dynamic and experienced Administrative Manager to provide high-level administrative and financial support to the departments Chair and Vice Chairs. This leadership role is integral to the overall success of the department with responsibilities that include supervising administrative staff managing faculty recruitment and engagement initiatives overseeing departmental communications and handling complex budgetary processes.
Responsible for the overall operation administration and performance of a department or college on behalf of the Director Chair or other designated executive to include but not limited to full responsibility for accounting duties financial analysis payroll coordination budget and report preparation and policy development.
Duties:
- Manages all accounts for the department.
- Reconciles accounts monthly and creates cost spending certification reports.
- Monitors and ensures money is spent correctly.
- Sets up new vendors and ensures invoices are put on correct accounts.
- Makes cash deposits into special accounts.
- Prepares department budget.
- Analyzes departmental financial procedures.
- Makes recommendations for change and develops strategy for change.
- May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
- Collects time sheets enters into PeopleSoft tracks leave and special pays.
- Supervises office staff.
- Responsible for hiring firing training conducting performance appraisals disciplining delegating tasks overseeing work and development.
- Anticipates staffing needs by analyzing workflow and strengths of employees.
- Prepares monthly reports for balanced accounts verification reports and management reports.
- Routes to appropriate personnel.
- Develops departmental policy by analyzing current procedures work issues and current events.
- Maintains policy and procedure manuals and documents process.
- Plans and coordinates special activities and projects which includes representing department or college at various meetings.
- Serves as liaison to coordinate inter-and intra-departmental administrative functions.
- Performs various duties as needed to successfully fulfill the function of the position.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Experience:
Manager
Employment Type
Full-Time
