Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (Part-Time)
Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (Part-Time)
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Job Description
Job Title
Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (Part-Time)Agency
East Texas A&M UniversityDepartment
University PoliceProposed Minimum Salary
$15.00 hourlyJob Location
Commerce TexasJob Type
StaffJob Description
INSTRUCTIONS TO APPLICANT:
During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.
- Use the Upload button to add each document.
- You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
- All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
- Incomplete or improperly submitted applications may be excluded from consideration.
Please provide the following documents:
- Cover Letter
- Resume/CV
- Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
- Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).
If transcripts are from an international institution it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.
Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter please contact us at .
SUMMARY:
The Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (AMLETA) (Part-Time) at East Texas A&M University (ETAMU) is responsible for coordination of day-to-day operations for the East Texas A&M Law Enforcement Training Academy that includes scheduling and organization data entry and record keeping and communicating and corresponding at a level commensurate to standards set by the Texas Commission on Law Enforcement (TCOLE) and the East Texas A&M Police Department.
As a proud member of the third-largest institution in The Texas A&M University System ETAMU fosters a strong professional environment that supports career growth and academic excellence.
ETAMU is a fast-growing public university with a strong reputation for academic excellence research innovation and student success. With over 140 degree programs a 20:1 student-to-faculty ratio and nationally ranked online and graduate programs ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community cutting-edge research opportunities and outstanding resources.
DUTIES & RESPONSIBILITIES:
- Communication and Correspondence:
- Answering and directing phone calls from law enforcement personnel instructors and the public.
- Taking and distributing messages ensuring timely delivery to the Director.
- Composing preparing and proofreading emails memos letters and reports including those related to training curricula student progress and academy operations.
- Managing incoming and outgoing mail including sensitive materials related to student records or investigations (if applicable) and coordinating with other agencies.
- Scheduling and Organization:
- Managing and updating the Directors calendar including scheduling meetings with instructors law enforcement agencies and other stakeholders.
- Scheduling appointments meetings and conference calls including those related to curriculum development training exercises and disciplinary hearings.
- Coordinating travel arrangements and itineraries for the Director including travel to conferences training sites or other agencies.
- Maintaining filing systems (both paper and electronic) including student records training materials certifications and accreditation documents ensuring confidentiality and compliance with regulations.
- Maintaining class scheduling calendars and making updates as needed including coordinating with instructors students and other departments.
- Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.
- Office Operations:
- Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements administrative changes or new initiatives.
- Analyzes program project or initiatives. Monitors project timelines and identifies issues. Adapts combines and makes improvements to services processes or programs.
- Formulates interprets and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches interprets compiles and responds to inquiries about rules regulations policies and procedures. May monitor compliance with policies and procedures.
- Operating office equipment (printers copiers etc.) as well as any specialized equipment used in the academy office.
- Greeting visitors including law enforcement personnel guest instructors and recruits and directing them appropriately.
- Ensuring the office and reception areas are organized and tidy maintaining a professional environment for the academy.
- Data Entry and Record Keeping:
- Maintain CJIS Security Awareness Training
- Entering and updating data in databases including student information training records certifications and course evaluations.
- Maintaining accurate records and files including those related to student attendance grades disciplinary actions and training program accreditation.
- Preparing reports and presentations for the Director including statistical reports on training outcomes student performance or program effectiveness.
- Support for Meetings and Events:
- Preparing agendas and materials for meetings including faculty meetings advisory board meetings or meetings with external agencies.
- Taking and distributing meeting minutes including those for sensitive meetings related to student discipline or training program changes.
- Organizing and coordinating events conferences or workshops such as graduation ceremonies training seminars or accreditation reviews.
- Additional Responsibilities:
- Processing payroll for academy staff including instructors and support personnel.
- Assisting with budget preparation for the academy including tracking expenditures and identifying cost-saving measures.
- Providing information to callers and visitors including law enforcement personnel recruits and the public with a focus on academy programs and procedures.
- Responding to inquiries and requests from students instructors and external agencies addressing their needs and concerns in a professional and timely manner.
- Assisting with project coordination and tracking for training program development curriculum updates or facility improvements.
- Gathering information and conducting research related to best practices in law enforcement training new technologies or accreditation standards.
- Assisting with onboarding new instructors or staff including processing paperwork and coordinating training. Maintaining employee records including certifications training qualifications and performance evaluations.
MINIMUM REQUIREMENTS:
- Education: High school diploma or GED.
- Experience / Knowledge / Skills: Five years of general work experience. Knowledge of word processing spreadsheet and database applications. Excellent written communication analytical interpersonal and organizational skills.
- Ability to: Ability to multitask and work cooperatively with others.
- Licensing/Professional Certifications: None
- Physical Requirements: Ability to obtain a passing Texas Commission on Law Enforcement (TCOLE) Licensee Psychological and Emotional Health Declaration (L-3).
- Other Requirements:
Applicant must be able to work a flexible shift (day and/or evening and/or night) or time assigned by the Director of East Texas A&M Law Enforcement Training Academy.
The position you are applying for requires access to Criminal Justice Information (CJI) systems if it is found you have any of the following convictions/adjudications on your criminal history report your application will be disqualified:Felony Conviction
Felony Deferred Adjudication
Class A Misdemeanor Conviction
Class A Misdemeanor Deferred Adjudication
Family Violence Conviction
Open arrest for any criminal offense (felony or misdemeanor) will be disqualified until disposition.
The following will be a disqualified for the amount of time listed:Class B Misdemeanor Conviction 10 years
Class B Misdemeanor Deferred Adjudication 10 years
PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Bachelors degree or higher. Two years of work related experience as an Administrative Associate or like-type occupation. Knowledge of Texas Commission on Law Enforcement (TCOLE) rules. Work related experience with a law enforcement academy.
SUPERVISION OF OTHERS:
May hire train and supervise student workers and support staff.
WHY WORK AT EAST TEXAS A&M UNIVERSITY
Competitive Benefits & Work-Life Balance:
- Employee tuition assistance for masters and doctoral programs.
- Comprehensive benefits package including health dental vision life and long-term disability insurance.
- ETAMU contributes to employee health and basic life insurance premiums.
- 12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.
- Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).
- Physical wellness program and wellness release time for eligible employees.
Career Growth & Development:
- Access to cutting-edge research opportunities at a designated R2 Research Institution.
Academic Excellence:
- ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
- Over 140 degree programs including nationally ranked online and graduate options.
- First accredited institution to offer a competency-based bachelors degree in criminal justice.
- Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.
State-of-the-Art Facilities:
- Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm.
Vibrant Campus Life:
- Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.
Prime Location & Growth:
- Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.
Visit us on our social media:
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
Director
Employment Type
Part-Time
