Officer, Coordination and Outreach
Officer, Coordination and Outreach
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Job Description
1. SUMMARY
The mission of the NATO Science & Technology Organization (STO) is to help position the Nations and NATOs S&T investments as a strategic enabler of the knowledge and technical advantage for the defence and security posture of NATO and Partner Nations.
The Office of the Chief Scientist (OCS) is chartered to provide executive and administrative support to the Chief Scientist in fulfilling his/her roles as the Chair of the STB and the senior scientific advisor at NATO Headquarters.
The Strategy & Policy Branch (SPO) provides the primary support to the Chief Scientist in the roles of Chair of the NATO Science & Technology Board (STB) and Head of the OCS. The branch drafts and develops the STB guidance for the STO and the NATO S&T community and oversees its implementation. Furthermore SPO promotes STO partnerships performs outreach to NATO S&T stakeholders and prepares strategic messages for the Chief Scientist at STO corporate level.
The Officer Coordination & Outreach provides support to the Chief Scientist in promoting the STOs strategic outreach to the NATO S&T Enterprise and the broader ecosystem by fostering programme coordination and knowledge exchange. The incumbent contributes to building new and strengthening existing relationships and thus supports the implementation of the NATO S&T Strategy and the NATO S&T Priorities.
2. QUALIFICATIONS AND EXPERIENCE / ESSENTIAL QUALIFICATIONS: ESSENTIAL
The incumbent must:
have a degree from a university or institute of recognised standing or an equivalent qualification from a defence/military institution in a scientific technical engineering or mathematical discipline; have a significant previous experience minimum 7 years of working in a Science & Technology environment at different management levels; have 3-year experience in working in large international organizations having demonstrated the capability of working in a multinational and multicultural environment with scientific and military personnel at all levels; have knowledge of research and development organizations; have knowledge of strategic planning concepts and methods; have knowledge of programmes and activities within NATO member states S&T communities; have broad operational knowledge of military technology. have proven skills in leadership conflict resolution and negotiating chairing meetings authorship of clear and concise documents giving effective presentations and training of subordinates. have sufficient managerial experience in the same or related career field at various levels of responsibility. have a proficient knowledge of software packages in particular the Microsoft Office suite (including Outlook Word Excel PowerPoint SharePoint); Possess the following minimum levels of NATOs official languages (English/French): V (Advanced) in one; 3 (Intermediate) in the other; The work in the STO is mainly conducted in the English language; be flexible to work and travel outside normal office hours when required.
DESIRABLE
The following would be considered an advantage:
a post-graduate degree in a scientific technical engineering or mathematical discipline of interest to defence and/or security; experience in a Ministry or Department of Defence dealing with the development of defence capabilities and military technology; practical management experience in planning programming and budgeting; excellent knowledge of both NATO official languages; knowledge of other language(s); experience in working in an S&T organization.
3. MAIN ACCOUNTABILITIES
Supporting the Chief Scientist in the framework of the unified governance exercised by the STB in coordination with and in assistance to the Head Strategy and Policy. In particular the incumbent is responsible for:
- Coordinating the STO contribution to the NATO defence planning process;
- Developing and promoting policies guidance and procedures aimed at fostering knowledge exchange on S&T matters within NATO with Allied and Partner Nations and with international organizations;
- Coordinating the STO PoW and the S&T activities of other NATO PoWs by ensuring NATO S&T Strategy and NATO S&T Priorities alignment;
- Coordinating the STO contribution to capability development programmes (e.g. Smart Defence Agencies);
- Analysing programme planning documents of S&T stakeholders in NATO (committees staffs commands or agencies) of Allied and Partner Nations and of international organizations (e.g. UN EU EDA) on a continuing basis to identify duplicate S&T efforts and synergistic cooperation opportunities;
- Formulating recommendations and promoting new organisational schemes of cooperation by participating in the proposal planning and organisation process of coordination meetings;
- Participating in meetings of the other NATO S&T community members (including committees staffs commands agencies and the NATO Parliamentary Assembly);
- Contributing to overseeing activities related to information policy data analysis and external communications including development utilisation and maintenance of the NATO S&T Programmes Database;
- Contributing to the development and implementation of the STB priorities including the NATO S&T Strategies Priorities initiatives and policies.
4. INTERRELATIONSHIPS
The incumbent reports to the Head of Strategy & Policy and has by the nature of the post daily interactions with the Chief Scientist members of the OCS and International Military Personnel or NATO International Civilians and with other international organizations.
Direct reports: N/A
Indirect reports: N/A.
5. COMPETENCIES
- Achievement
- Empathy
- Organizational Awareness
- Flexibility
- Customer Service Orientation
- Teamwork
- Self-control
Contract clause applicable:
7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member must be submitted using e-recruitment system as applicable:
- For NATO civilian staff members only: please apply via the internal recruitment portal (link);
- For all other applications: you apply to any position we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.
Do you have questions on the application process in the system and not sure how to proceed Click here for a video containing the information you need to successfully submit your application on time.
More information about the recruitment process and conditions of employment can be found at our website ( will be subject to receipt of asecurity clearance(provided by the national Authorities of the selected candidate) approval of the candidatesmedical fileby the NATO Medical Adviser verification of your study(ies) and work experience and the successful completion of theaccreditationand notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared in whole or in part by means of generative artificial-intelligence (AI) tools including and without limitation to chatbots such as Chat Generative Pre-trained Transformer (Chat GPT) or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared in whole or in part by means of such generative or creative AI applications may be rejected without further consideration at NATOs sole discretion and NATO reserves the right to take further steps in such cases as appropriate.
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion and strives to provide equal access to employment advancement and retention independent of gender age nationality ethnic origin religion or belief cultural background sexual orientation and disability. NATO welcomes applications of nationals from all member Nations and strongly encourages women to apply.
NATO is committed to fostering an inclusive and accessible working environment where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation please inform us during your selection process.
Candidates will be required to provide documented medical evidence to support their request for accommodation.
Building Integrity is a key element of NATOs core tasks. As an employer NATO values commitment to the principles of integrity transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity and to promote good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates telephone or e-mail enquiries cannot be dealt with.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature albeit at the same or a lower grade provided they meet the necessary requirements.
The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels Belgium is a non-smoking environment.
For information about the NATO Single Salary Scale (Grading Allowances etc.) please visit ourwebsite. Detailed data is available under the Salary and Benefits tab.
NATO does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. For more info please click here.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
