Office Admin
Office Admin
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Job Description
Core Administrative Responsibilities
Front Desk & Reception Oversight
Managing visitors phone calls and courier deliveries.
Maintaining visitor logs and employee in/out tracking.
Office Supplies & Inventory Management
Procurement of stationery pantry and hygiene items.
Tracking inventory and budgeting monthly office expenses.
Facility & Infrastructure Coordination
Liaising with facility management housekeeping and security.
Reporting maintenance issues (AC plumbing power backup etc..
Coordinating with vendors for office repairs or AMC.
IT & Asset Support (Non-technical)
Hardware & Asset Allocation Tracking
Maintain logs of laptops desktops monitors and accessories.
Coordinate with IT team for issuance and return of assets.
Vendor Coordination
Coordinate AMC renewals (printers water purifiers CCTV etc..
Ensure office internet printers and other infra work smoothly.
HR & People Ops (Admin Support)
Attendance & Leave Support
Manual attendance oversight escalate absenteeism if needed.
Coordinate with HR to reconcile leaves and holidays.
Onboarding & Exit Logistics
Welcome kits ID cards seating arrangements for new joiners.
Exit asset collection deactivation of access cards farewell arrangements.
Event & Culture Support
Plan birthday celebrations festival dcor and team events.
Coordinate snacks gifts and logistics for monthly/quarterly events.
Accounts & Compliance Support
Petty Cash Management
Handle and record petty expenses.
Submit monthly reports to accounts team.
Vendor Bills & Reimbursement Tracking
Collect bills validate them and share with finance.
Assist employees with reimbursement form submissions.
Access & Security
Office Access Control
Maintain biometric/ID card access system.
Share daily/weekly access reports with HR if needed.
Security Staff Oversight
Ensure guards are present alert and follow shift schedule.
Optional Add-ons Based on Capability
Basic Document Handling
Filing hard copies notarization collecting signatures from directors.
Procurement Negotiation Support
Take quotations negotiate on bulk deals for office needs.
Local Govt Liaison (if needed)
Handle communication with municipality or fire safety dept for compliance.
Reporting Structure
Reports To: Admin Manager / HR Head / COO / Facility Manager (based on structure)
Tools Used: Google Sheets basic ticketing tools biometric systems vendor portals
Experience Required- 2-3 years
CTC offered- 3 lpa
Location- Wadala Mumbai
Employment Type
Full Time