Deputy Director of Purchasing- Office of Contract Administration (0932)
Deputy Director of Purchasing- Office of Contract Administration (0932)
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1 Vacancy
Job Description
The Deputy Director is one of two deputy directors within the division. Under general direction from the Director and the City Administrator the Deputy Director oversees a portion of the operational functions and activities of the division. Specifically they will each manage four procurement and purchasing teams each consisting of a procurement manager and an average of three to four team members. In this role the Deputy Director will:
- Exercise considerable independence discretion and judgment in managing the day-to-day operations of OCA including overseeing the Citys contracting processes ensuring compliance with legal requirements and ordinances providing strategic decision-making and providing timely customer service.
- Play a significant role in monitoring and evaluating the effectiveness and efficiency of OCAs service delivery systems organizational structure staffing levels and other internal operations.
- Serve as a trusted partner in the Citywide procurement reform efforts analyzing City procurement processes identifying and recommending alternative approaches or improvements to the Citys procurement processes and assisting in the corresponding implementation and creation of revised policies procedures and business processing in support of the recommended changes
Essential duties include:
- Directly supervise and provide day-to-day procurement support and oversight for several OCA procurement teams including Procurement Managers (direct reports) Purchasers and Contract Analyst staff administering one-time purchases as well as approximately 250 as-needed contracts.
- Plan and prioritize the work of the division and client agencies and develop purchasing strategies and project management methodologies to ensure the timely availability of critical goods and services for City departments.
- Develop implement and maintain purchasing procedures administrative/monitoring practices and controls to achieve efficient cost-effective transparent and ethical public procurements minimizing risk and financial loss to the City.
- Manage relationships with City departments managers vendors and/or contractors to understand needs and requirements of proposed purchases and/or services and to resolve difficult and complex issues; meet confer and negotiate with executive-level City managers and legislative leaders.
- Work closely with the City Attorney General Counsels staff on complex negotiations actions required to resolve protests and the interpretation and implementation of legal aspects of procurement.
- Collaborate with the Director and co-Deputy Director(s) to establish periodic business review meetings regarding industry trends City department purchasing trends and OCA performance entailing the collection review and analysis of citywide procurement data and the preparation of monthly quarterly and annual reports.
- Assist in the development and implementation of OCAs annual and long-term goals objectives and priorities and assist in the determination of resource allocation levels of service hiring and budgeting.
- Train OCA staff and help to establish ongoing training mechanisms for OCA staff and City departments to ensure compliance with City regulations and provide fair and open competition for all suppliers.
- With Director co-Deputy Director(s) and Deputy City Administrator support the Citys multi-year procurement reform initiative which will include active engagement and collaboration with internal and external stakeholders to ascertain procurement challenges and bottlenecks identify solutions and recommendations for improvements to policies processes and systems and assist in the development of and/or revision of citywide procurement rules and regulations to streamline procurement processes for all City departments.
- May participate as lead or committee member on: Local Business Enterprise Advisory Council (LBEAC); Controllers Office Financial & Procurement System Executive Steering Committee; Department of Environment Sustainable Purchasing Committee; City Emergency Planning Working Group(s); Committee on Information Technology (COIT) Budget and Performance Sub-committee; COIT Privacy and Surveillance Advisory Board; City Administrators Office Racial Equity Steering Committee; SF Emerging Technologies Advisory Board and other City advisory bodies
- Act for the Director and/or cover for other Deputy Directors in their absence.
- Perform related duties as assigned.
We are looking for someone who:
- Has extensive experience in regulations and compliance
- Has superior project management skills in a deadline-driven environment.
- Has strong interpersonal skills in order to lead and support staff and provide excellent customer service.
- Has experience with stakeholder engagement and achieving consensus.
- Is a strategic and data-driven decision maker.
- Is creative and has proven problem-solving skills.
- Is experienced with complex federal state or local procurements and public procurement regulations.
- Has experience developing agency programs policies and procedures.
- Is flexible and adaptable.
- Has experience with an enterprise-level online financial and/or procurement system such as PeopleSoft.
Nature of Work:
Incumbent must be willing to work a 40-hour per week schedule. This is not a remote position.
Qualifications :
Minimum Qualifications
Baccalaureate degree from an accredited college or university; AND
Five (5) years of full-time professional experience in implementing agency programs policies and procedures (3) years of which must be supervising professional staff engaged in the aforementioned work.
SUBSTITUTION: Additional qualifying work experience may be substituted for the required education on a year for year basis (30 semester/45 quarter units equals one year) up to two years; OR
Possession of a Masters degree from an accredited college or university in Public or Business Administration Management or a related field may be substituted for one (1) year of the required experience.
Additional Information :
Additional information
Compensation: $167336 to $213512 annually
- Information About The Hiring Process
- Conviction History
- Employee Benefits Overview
- Equal Employment Opportunity
- Disaster Service Worker
- ADA Accommodation
- Veterans Preference
- Right to Work
- Copies of Application Documents
- Diversity Statement
- Interested candidates are encouraged to apply as soon as possible as this job announcement will close at any time but not earlier than Friday July 18 2025 at 11:59PM.
- Late or incomplete submissions will not be considered. Mailed hand delivered or faxed documents/applications will not be accepted.
- For questions or inquiries please contact: Connie Poon Senior Human Resources Analyst at
- Your application MUST include a resume. To upload these item please attach using the additional attachments function.
Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employers official letterhead specifying name of employee dates of employment types of employment (part-time/full-time) job title(s) description of duties performed and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employees class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income earnings business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required information on how to verify education requirements including verifying foreign education credits or degree equivalency can be found at ones education training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at or if hearing impaired at (TTY).
The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
