Admin Assistant Coordinator
Admin Assistant Coordinator
Posted on :
09-07-2025
Employer Active
1 Vacancy
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Job Description
Role purpose
- Providing site management with facility infrastructure procurement with effective and efficient admin support to ensure the smooth daily operation to the site and belonging community.
Accountabilities
- Ensure normailization of the daily office and administrative duties
- Manage effective procurement process complying with both external and internal regulations and standards
- Provide timely reporting and ad-hoc support on admin tasks to site head and site leadership team
- Key interactions with local procurement Finance and HR business partnering functions
- Maintain supplier list and coordinate yearly evaluation input
- Assure compliance with all company local state and federal regulatory requirements related to administration.
- Effectively on-board new employees: provide new employee orientation and maintain employee records.
- Prepare monthly expense report and provide procurement solutions to be align with the budget.
- Ensure all facility operation documents and permits are current and renewed on time.
- Coordinate and supervise office services including mail shipping logs office equipment and supplies.
- Manage all indirect procurement process by communicating vendors and collecting quotations.
- Track and keep up to date assets recording process
- Manage monthly expenses for the sites and conduct & control expenses report on a regular basis
- Organize regular emergency training at the site by having alignment with the team members.
- Facilitate booking process for internal & external visitors
- Responsible for coding authorizing and entering of all accounts payable into SAP.
- Manage records retention program.
- Effectively communicating on a daily base with peers and supervisor regarding the status of projects and work activities.
- Responsible for coding requesting authorizing and entering of all accounts payable
- Takes on additional projects within seed operations communicates across boundaries well.
- Collaborate with breeders/BTS/Project Mgrs to meet site needs.
- GSPP : Follow all GSPP rules and process during the daily operation at the site.
- Maintain a communication with 3rd part stakeholders and complete proper documentation
Follow up and regularly control expenses through SAP and POs
Qualifications :
Knowledge experience & capabilities
Critical knowledge
- Communication skills
- Ariba/SAP
- Time and schedule management
- Basic understanding of the farm operations
- Basic finance and accounting knowledge
- Stakeholder and community management
Critical experience
- At least 3 years of administration support experiences
- Bachelor degree
- Good command of English preferred
Critical technical professional and personal capabilities
- Communication skills
- Time management skills
- Budget management skills
- Office software application
- Result and service orientated
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
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