Lead Administrative Assistant

Summary: Responsible for the day-to-day support of the Dominos Technology Leadership Team and team members.  This role reports to the Team Leader Executive Assistant and works with a team of other Lead Admin Assistants in the Dominos Technology (DT) organization. 

GENERAL RESPONSIBILITIES

The Dominos Technology Leadership Team is looking for a high-caliber Leadership Team Coordinator to provide administrative support to senior leaders and general support to the organization.

Support Dominos Technology Leadership - 75%

Provide Administrative support to 2-3 senior leaders of the technology team:

• Calendar Management schedule appointments including logistics and primary point-of-contact for maintaining calendar (ensure urgent matters are prioritized and conflicts are resolved on a timely basis). Schedule and coordinate staff and other meetings.
• Meeting Facilitation help ensure that meetings are conducted effectively by collating materials following set agenda managing time taking notes and publishing minutes.
• Travel Management book travel arrangements and logistics to align with prepared itinerary.
• Communications draft review and send department announcements as needed.
• Accounts and Bookkeeping - prepare expense reports for VP.

General Dominos Technology Support 25%

Coordinate Administrative Functions across Dominos Technology and cross-functional teams

• Assist with coordination of DT-sponsored events and provide onsite support as needed.
• Lead and assist planning of VP-area All Hands meetings talent reviews quarterly offsite meetings and support for DT-wide leadership and All Hands meetings. Organize EOY celebration logistics and provide onsite support as needed.
• Assist with general office support (examples: distribution list management office supplies and snacks replenishment seating charts new hire onboarding etc.) as needed.
• Partner with the Dominos Technology admin team to maintain and regularly update standardized documentation for department best practices.
• Assist with special projects as needed. Including but not limited to assisting with business meeting lunches preparing draft templates for PowerPoints attending VP area leadership team meetings preparing agendas and taking meeting notes.

Qualifications :

• Bachelors degree required or equivalent experience
• Minimum of 2 years administrative coordination supporting leadership roles (experienced in calendar management and expense reports a plus)
• Ability to travel locally when required to provide support for occasional off-site events and meetings
• This role primarily follows standard business hours; however minimal evening or weekend support may be required on an occasional basis.
• Self-starter results-driven with strong organizational interpersonal communication and collaboration skills
• Exemplary attention to detail motivational skills positive attitude friendly with accommodating personality
• Exceptional professionalism and strong judgment to carefully handle confidential documents and information
• Exemplary time management skills including ability to manage multiple priorities and projects successfully under pressure in a fast-paced environment
• Demonstrated ability to form trust and strong working relationships with peers and senior leaders
• Microsoft Word Excel PowerPoint Outlook

OTHER DESIRED SKILLS AND ABILITIES

• Experience planning events including summits conferences offsite meetings a plus
• Familiarity with travel visa and passport procurement a plus
• Ability to keep pace in a large tech organization with a culture of constant change
• Experience using Concur Ariba L Squared

Additional Information :

Benefits:

• Paid Holidays and Vacation 
• Medical Dental & Vision benefits that start on the first day of employment
• No-cost mental health support for employee and dependents
• Childcare tuition discounts
• No-cost fitness nutrition and wellness programs
• Fertility benefits
• Adoption assistance
• 401k matching contributions 
• 15% off the purchase price of stock 
• Company bonus 

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time