Administrative Coordinator

ROLE SUMMARY
General administrative project management and leadership team coordination support for the US Customer Engagement Platform Lead and Customer Effectiveness Team Lead

ROLE RESPONSIBILITIES

Calendars contact and meeting management (internal and external)

• Maintain calendars anticipate conflicts and coordinates across the functions leadership team members effectively to resolve problems in advance

• Assist with meeting scheduling and set-up for virtual or in-person meetings such as conference room reservations teams meeting/webex set-up and associated meeting logistics (catering supplies etc.)

• Coordinate CE Platform LT core and extended meeting agendas collection of topics from LT members other topic dependent attendees planning time allocation and agenda communication

• Support planning and effective coordination of organizational townhalls communications follow-ups needed with sales leaders and their teams for townhall agenda arrangements and seamless implementation

• Coordinate creating a Customer Engagement Platform LT calendar at a glance that highlights key dates overlaps and travel schedules to enable advance planning and coordination for joint meetings LT member participations

• Assist in setting up and coordinate meetings with potential and existing partner companies and stakeholders.

• Provide phone screening coverage; arrange for visitor passes and access

Support Team Building Joy and Adopting Light Speed Behaviors

• Assist with CE Platform LT periodic off-site sessions (virtual or in-person) including agenda speaker and activity coordination and all other technical and logistical arrangements

• Assist planning and implementation of team engagement initiatives as appropriate such as happy hours talent introductions personalized recognitions holiday centered celebrations for broader team engagement programs

• Support as needed adoption of specific team norms communication through preferred channels and simplicity principles aligned across the CE leadership team members

Travel and expenses

• Coordinate detailed set of travel arrangements; prepare itineraries

• Prepare timely expense reports track reimbursements and ensure correct AMEX credits/debits by ensuring full compliance with Pfizer T&E guidelines

Project Management and process/systems support

• Prepare Purchase Orders and Project Estimates and handle coordination as needed ensure proper invoice routing and tracking. Manage all Ariba and other pertinent system requests

• Order supplies equipment and other appropriate business purchases

• Support meeting documentation and minutes/actions summary and follow-ups as needed

• Ensure maintenance of important written and electronic communications meeting minutes reports letters forms and up to date procedures

• Assist in presentation design and report generation as needed

BASIC QUALIFICATIONS

• High School degree required a minimum of five years of progressively responsible administrative experience

• Previous experience that demonstrates ability to carry out administrative functions proficiently and to complete quality work on a timely basis

• Excellent communication and interpersonal skills are required

• Demonstrated resourcefulness with ability to anticipate needs prioritize responsibilities and take initiative

• Proficiency in MS Teams Outlook MS Office programs are essential

• Ability to work well under pressure

• Strong organizational skills with a proven ability to prioritize and work independently

• Proficiency in Pfizer systems

PREFERRED QUALIFICATIONS

• Bachelors degree highly preferred

• Demonstrated project management skills strongly preferred

NON-STANDARD WORK SCHEDULE TRAVEL OR ENVIRONMENT REQUIREMENTS

• Ability to work flexible hours (early AM overtime weekends etc.) when needed

The salary for this position ranges from $32.47 to $54.11 per hour. In addition this position offers eligibility for overtime weekend holiday and other pay premiums depending on the work schedule and the Companys policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of lifes moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution paid vacation holiday and personal days paid caregiver/parental and medical leave and health benefits to include medical prescription drug dental and vision coverage. Learn more at Pfizer Candidate Site U.S. Benefits (). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Administrative

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