Elementary / Food Service Secretary

Macon R-1 School District is seeking anElementary Building/Food Service Secretaryfor the 2025-2026 school year.

QUALIFICATIONS

• High School Diploma or equivalent
• Excellent computer skills
• Excellent communication skills
• Be able to work with students faculty and the general public in a diplomatic friendly manner

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

(Elementary Secretary)

1. Performs work as secretary
2. Performs correspondence typing and filing
3. Greets all visitors to the building
4. Answers phone calls and directs calls
5. Maintains/assists in staff and student attendance records
6. Maintains/assists in keeping abreast of supplies for office and orders when needed.
7. Maintains/assists in handling all building requisitions and distributes materials ordered
8. Maintains/assists records and monitors all purchase orders/invoices
9. Maintains/assists monitoring and maintaining operations of copiers and other machines.
10. Maintains/assists in collection of classroom inventory
11. Maintains/assists in registration and pre-registration.
12. Maintains/assists entering new students into computer files
13. Maintains/assists with Summer School records and reports.
14. Maintains/assists in student enrollment records
15. Maintains/assists in the preparation of Core Data reports
16. Maintains/assists in coordinating student withdrawals/enters/reenters
17. Maintains/assists in requests of student records
18. Maintains/assists the school dismissal system
19. Maintains/assists in daily student and visitor sign in/out sheets
20. Maintains/assists in preparation of emails and elementary weekly bulletin
21. Maintains/assists enrolling Speech/Tiger Cubs students as necessary throughout the year
22. Maintains/assists running end of the year reports
23. Maintains/assists verifying student daily absences.
24. Maintains/assists in managing communication of events with parents and community
25. Performs other duties as assigned

(Food Service Secretary)

1. Processes free/reduced meal applications and does annual verification of applications
2. Manages Direct Certification Program
3. Manages breakfast/lunch payments refunds and bank deposits
4. Keeps daily monthly and annual records of meal counts sales and meal account deposits.
5. Keeps lists of all meal account balances and account status at the beginning and end of theyear
6. Sets up prices in the SIS program for the school years meals and ala carte items
7. Marksmeal accounts in the SIS program for those who qualify for free or reduced
8. Keeps start cash boxes for each cashier and their time sheets
9. May have cashier duty in the High School cafeteria for breakfast and lunch
10. Contacts parents to send account payments via email or phone and answers any questionsas needed
11. Posts signs and menus in the cafeteria
12. Turns in monthly participation records to the central office allowing them enough time tobe able to submit the records to the state before the 15th of every month in order to receive reimbursements
13. Prepares FTE counts report of students on Free and Reduced on the last Wednesday ofJanuary
14. Performs other duties as assigned

Terms of Employment:

Hourly rate - 215 days. Salary and work year to be established by the Superintendent.

Applications will be pulled 5 days after initial posting. If no candidate has been selected the position will remain open until filled.