2025-26 Fleet Maintenance Coordinator (8.0 hpd & 261 Day Work Calendar)

Posting Opens: Tuesday June 24 2025

Posting Closes: Open Until Filled

First Review of Applications:Wednesday July 22025

About the Position

Springfield Public Schools seeks an outstanding cadidatewith proven leadership communication and interpersonal skills with a minimum of three years experience coordinating a fleet composed of gasoline and diesel powered vehicles. The successful candidate will have the ability to manage projects establish processes and use technology to evaluate vehicle and fleet data.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Maintains accurate vehicle records including a vehicle inventory vehicle recalls maintenance history fuel usage running costs and accidents.
2. Advises Transportation Supervisor of all District vehicle matters including but not limited to the impact of licensing inspections registrations damage insurance etc.
3. Coordinates daily assignments for Fleet Maintenance Staff.
4. Plans organizes and implements the scheduling and operation of all District owned vehicles and applies an effective reporting system assuring that vehicle maintenance is provided and in a timely fashion.
5. Completes all paperwork forms and communication log(s) as required and ensures accuracy and timelines.
6. Assures that all district operated vehicles are in compliance with all Federal state and local laws and regulations.
7. Implements a procedure to maintain and monitor all vehicle safety standards in conformance with state and insurance regulations.
8. Operates district vehicles to determine whether they are in need of repair and whether safety provisions and conditions meet prescribed standards.
9. Works with repair staff to coordinate operation maintenance scheduling and reporting of district operated fleet vehicles.
10. Plans organizes and conducts driver safety training courses periodic refresher courses in safety for District vehicle drivers. Maintains communications between all district staff involved with district operated vehicles.
11. Compiles and prepares detailed and complex transportation reports and records for submission to the Superintendent of Schools School Business Administrator and State Department of Education.
12. Informs Transportation Supervisor when there are violations in district policy or procedures related to the operation of District operated vehicles.
13. Attends and monitors all scheduled State Department of Education inspections of District operated school buses.
14. Attends and monitors all on-site inspection of vehicles being assessed for damages by insurance inspectors.
15. Obtains and distributes new and renewals of vehicle registration and insurance cards.
16. Looks for and implements improvements to existing vehicle maintenance processes.
17. Uses vehicle data to make recommendations on maintenance repair or surplus of district operated vehicles.
18. Provides input to the Transportation Supervisor for Fleet Maintenance staff evaluations.
19. Works on district vehicles to perform maintenance and repair services.
20. Performs any duties and responsibilities that are within the scope of employment as assigned by the Transportation Supervisor or the Director of Transportation not otherwise prohibited by law or regulation.
21. Transports students in District vehicles to activities work sites and events.
22. Protects confidentiality of records and information about staff and use discretion when sharing any such information within legal confines.
23. Other related duties as assigned.

MINIMUM QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Two (2) year degree from an accredited college university or vocational school (may substitute additional relevant work experience); AND
• Three (3) to Five (5) years professional experience in fleet maintenance and management;
• Possession of a valid State of Oregon Drivers License.
• Five (5) years of successful driving experience.

Certificates Licenses Registration & Other Requirements

• ASE Certification in School Bus or Medium/Heavy Truck or commensurate experience.
• Ability to obtain a valid First Aid/CPR card and pass SafeSchools training modules as assigned.
• Ability to obtain and maintain an Oregon Class B Commercial Driver License (CDL) with proper endorsements and possession of an Oregon Department of Education (ODE) School Bus Drivers Certificate and School Bus Inspectors Certificate.
• Ability to successfully complete a physical examination required DMV testing required ODE classes drug screening and physical strength testing.

DESIREDQUALIFICATIONS

• Completion of a licensed trade school with emphasis in vehicle maintenance and repair.
• Four (5) years qualifying experience related to management of fleet maintenance.
• Knowledge of Oregon Department of Transportation school bus inspection requirements.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to talk and hear. The employee is frequently required to walk stand sit use hands for fine manipulation handle or feel and reach with hands and arms. The employee is regularly required to stoop kneel crouch or crawl and climb stairs. The employee must regularly lift and/or move up to 25 pounds frequently up to 50 pounds and occasionally up to 100 pounds or more. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

Required Experience:

IC