Office Assistant (fixed-term)
Office Assistant (fixed-term)
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Job Description
This is Worldline
We are the innovators at the heart of the payments technology industry shaping how the world pays and gets paid. The solutions our people build today power the growth of millions of businesses tomorrow. From your local coffee shop to unicorns and international banks. From San Francisco to Auckland. We are in every corner of the world in every part of commerce. And just as we help our customers accelerate their business we are committed to helping our people accelerate their careers. Together we shape the evolution.
The Opportunity
The Executive Assistant supports the management team by coordinating tasks across departments delegating responsibilities and ensuring deadlines and budgets are met. The role fosters efficient collaboration with employees finance and other teams while also identifying ways to streamline processes and enhance organizational effectiveness.
Day-to-Day Responsibilities
- Coordinating and scheduling meetings: verifying attendees collecting data preparing agendas providing minutes and actions
- Front desk service in terms of circulation of company correspondence
- Hospitality management
- Arranging travel for the line manager
- Analyzing preparing and providing presentations
- Communicating with employers about projects or events expectations and goals
- Collaborating with employers finance teams and other team members on budgeting
- Delegating tasks to appropriate team members
- Managing deadlines and progress across the team to ensure the project is delivered on time and budget
- Organizing third-party providers and vendors to deliver elements that cant be produced in-house
- Office events coordination
Who Are We Looking For
We look for big thinkers. People who can drive positive change step up and show whats next people with passion can-do attitude and a hunger to learn and grow. In practice this means:
- Excellent command of Polish and English
- Experience working as an assistant in the field of administration or project management
- Proficiency in Microsoft Office
- Strong organizational & communication skills
- Attention to details
- Analytical and problem-solving skills
- Ability to work efficiently in a complex dynamic changing environment in a matrix structure
- Ability to work under pressure and keep deadlines
Perks & Benefits
At Worldline youll get the chance to be at the heart of the global payments technology industry and shape how the world pays and gets paid. On top of that you will also:
- Private medical & life insurance
- MyBenefit Platform
- Holiday allowance
- Referral program
- Public transportation allowance
- Meal allowance
- Annual bonus
Shape the evolution.
We are on an exciting journey towards the next frontiers of payments technology and we look for big thinkers people with passion can-do attitude and a hunger to learn and grow. Here youll work with ambitious colleagues from around the world take on unique challenges as a team and make a real impact on the society. With an empowering culture strong technology and extensive training opportunities we help you accelerate your career - wherever you decide to go. Join our global team of 18000 innovators and shape a tomorrow that is yours to own.
LearnmoreaboutlifeatWorldlineat
We are proud to be an Equal Opportunity employer. We do not discriminate based upon race religion color national origin sex (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as an individual with a disability or any applicable legally protected characteristics.
Pursuant to the Article 24 sec. 6 of the Act of 14 June 2024 on the protection of whistleblowers we inform you that Worldline Financial Services (Europe) S.A. a joint-stock company Branch in Poland (hereinafter referred to as Worldline) is governed by the Regulations on the receipt of internal reports and taking follow-up actions (hereinafter referred to as the Regulations).
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Employment Type
Full-Time
