Technician: Administrative Curriculum & Assessment

Title Code:

Technician: Administrative Curriculum& Assessment

JOB SUMMARY
Performs responsible and complex secretarial duties in support of the assigned area. Performs complex accounting duties in support of Curriculum and Assessment grants; processes budget paper work for schools and Central Office staff composes correspondence and related documents establishes and maintains detailed office records for Federal State and local audits and reporting. This position may assign distribute and coordinate the work of other clerical/clerical secretarial staff in the Department Office.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Serves as the administrative technician to the director and professional staff. Answers and screens telephone calls. Receives and screens incoming mail correspondence reports memos etc. and independently handles those not requiring the attention of the immediate supervisor.
• Interprets and orally conveys messages instructions procedures or practices from the supervisor(s) acting with tact and discretion.
• Composes a variety of letters memoranda summaries instructions notices or other such routine transmittals on a variety of subjects relative to the function and programs of the department/office.
• Keeps directors and additional professional staffs calendar. Schedules appointments/meetings/conferences. Makes necessary travel arrangements. Gathers documents files or background materials necessary for the meetings/conferences. Apprises the director/coordinators of the nature and circumstances of the meetings and conferences. May attend meetings to set up take minutes and distribute materials.
• Prepares maintains and reconciles spreadsheets and other databases for department and office budgets as well as Curriculum and Instruction grants budgets.
• Submits required documentation to accounting for payment of delivery orders small procurements and requisitions. Researches inquiries from departments schools and vendors regarding order and payment status.
• Performs financial/budget management responsibilities including review of financial statements preparation of financial reports monthly budget reconciliation and maintaining expenditure justification documentation for department office and grant budgets.
• Prepares and participates with Federal State and local audits/interim reports by reconciling budgets compiling audit documentation providing examples and explaining order processing procedures etc. Assists with the dissemination of reports surveys and other Federal State and local grant requirements.
• Establishes compiles and maintains confidential records/files such a correspondence evaluations reclassifications budgets grant reports and other related matters.
• Maintains department/office inventory budget and other records as assigned.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Associates Degree in related field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge skills and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Three (3) years administrative office support experience in related functional area (including grants and development) required;
• Or an equivalent combination of education and experience which provides the required knowledge skills and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge Skills Abilities and Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to exercise initiative tact good judgment and discretion in dealing with Board of Education personnel contractors outside agencies and the general public.
• Thorough knowledge of modern office practices and procedures bookkeeping business English spelling and arithmetic.
• Ability to use the Advantage Financial and other school-based and Central Office based programs.
• Ability to communicate effectively in both oral and written form with colleagues staff administrators and the public.
• Ability to maintain confidentiality and security of operating records files and materials.
• Considerable knowledge of the Board of Education organization and operations policies and procedures.
• Ability to operate various office equipment.
• Experience in preparing budget proposals documents and monitoring of both grants and local funds.
• Knowledge of accounting structures budget and finance contracts purchasing and financial administration of grant funds.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing Microsoft Office Suite -Word Excel Outlook and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires a minimum score on a pre-employment assessment is required.

Licenses and Certifications
Employee must retain active licenses certifications and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: under 1/3 percent of the time
• Using hands to handle or feel: under 1/3 percent of the time
• Keyboarding: over 2/3 percent of the time
• Reaching (with hands and/or arms): between 1/3 and 2/3 percent of the time
• Climbing (Ascend/Descend): between 1/3 and 2/3 percent of the time
• Stooping: under 1/3 percent of the time
• Bending: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: over 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Quiet: over 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• Up to 5 pounds: under 1/3 percent of the time

Travel Requirements

• N/A

JOB INFORMATION

ORGANIZATION

HR JOB INFORMATION