Join Our Team! Now Hiring: Executive Assistant to the Vice President for University Advancement

Are you a proactive detail-oriented professional with a passion for supporting executive leadership and making a meaningful impact in higher education Linfield University is seeking a highly skilled Executive Assistant to join our University Advancement team. In this role youll help advance our mission through outstanding administrative and strategic support.

This full-time position offers the opportunity to work alongside senior leaders engage with key stakeholders including trustees and donors and contribute to vital communications and advancement initiatives across the university. If youre a polished communicator tech-savvy organizer and skilled multitasker who thrives in a fast-paced high-impact environment we encourage you to apply!

Executive Assistant to the VP for University Advancement

FLSA Status: Non-Exempt

Reports To: VP for University Advancement

FTE: 1.0

Department: University Advancement and Strategic Communications

Position open until filled.

Work Schedule: M-F 8am - 5pm (with breaks) with occasional evenings and weekends work

Job Summary:

The Executive Assistant will provide professional strategic and administrative support for the Vice President for University Advancement and perform a variety of complex and diverse duties requiring independent judgment and a full-scope knowledge of executive procedures and practices. The Executive Assistant will communicate with trustees donors alumni students staff faculty community members and parents in a consistently professional manner and must handle confidential information according to internal policies and federal regulations.

Primary Duties and Responsibilities:

• Compiles information for Board of Trustee (BOT) University Advancement Committee. Responsible for the accurate recording and distribution of meeting minutes to committee members.
• Works closely with other Officers of the University direct reports to the President and their support staff to coordinate meetings presentations and campus committee work.
• Provides general administrative support services including composing editing and preparing final correspondence memos presentations and policy documents.
• Assists in maintaining alumni and donor records in SalesForce CRM/database.
• Answers all incoming calls to the Linfield University switchboard screens and directs calls greets and assists visitors.
• Manages executive calendars meetings travel and appointments.
• Anticipates issues and gathers background information for meetings and decisions.
• Collects prepares and distributes briefing materials.
• Researches and follows up on multiple issues addressed to the VP/Assoc. VP.
• Tracks project progress and action items.
• Maintains official policies databases and correspondence records.
• Monitors and reconciles budgets for the office processes invoices and tracks credit card usage.
• Orders supplies and executes special projects as assigned.

Linfield University participates in E-Verify to verify the identity and work eligibility of all new employees.

To apply please submit your application materials through the Linfield University employment portal. We look forward to learning more about how your experience and passion align with our mission.