Advancement Services Director
Advancement Services Director
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Job Description
Position Title: Advancement Services Director
Salary: $80000 - $90000/annual
Reports to: Chief Advancement Officer
FLSA: EXEMPT
FTE: 1.0 Full-Time
EEO: 2
Catlin Gabel School seeks to employ the best qualified individuals from available applicants and to provide them with opportunity for advancement in a manner that does not discriminate because of race color religion sex national origin age disability sexual orientation gender identity or expression veteran status genetic information or any other status protected under local state or federal equal employment opportunity laws or regulations.
The School believes that each employee makes a significant contribution to the schools success. That contribution should not be limited by the assigned responsibilities. Therefore this position description is designed to outline primary duties qualifications and job scope but not limit the incumbent or the organization to just the work identified. It is our expectation that each employee will offer their services wherever and whenever necessary to ensure the success of our endeavors within available time and priorities.
POSITION SUMMARY
ESSENTIAL DUTIES
- Collaboration with the Chief Advancement Officer (CAO) on data needs trends systems and reports that help the Advancement Department function at a high level.
- Data Management
- Fund establishment
- Gift entry
- Daily gift log
- Weekly trend report month-end and annual year-over-year reporting on all gift activity
- Maintain the integrity of the database update data collect and input information and coordinate with IT to ensure data integrity between school data software systems
- All data and list requests with high attention to detail
- Statistical and analytical reports of gifts donors and constituents as needed
- Prospect Management
- Strong collaboration with CAO to ensure optimization of portfolio management
- Solicitation forms
- Pledge reminders and processes
- Monitor opportunities in the database
- Metrics reporting and analysis work closely with CAO on progress and trends
- Pipeline meeting collaboration with CAO and fundraisers
- Provide prospect research using iWave or a similar database
- Department Support
- Reconcile gift information with the Business Office and balance monthly
- Build reports to increase fundraiser autonomy monitor industry trends and present to the department.
- Participate in Department and School meetings and events which may occur in the evening or on weekends
OTHER DUTIES
- Participate in ongoing professional development and training to support Catlin Gabels mission
- Complete other work as assigned by the CAO
INTERPERSONAL CONTACTS
- Occasional to frequent contact with faculty staff parents and alumni regarding giving and biographical updates
COMPETENCIES
- Strong analytical skills and the ability to apply them to develop operational systems
- Command of Raisers Edge or similar software to enter extract and format data and build reports
- Knowledge of gift processing and financial reconciliation between Advancement and Business Offices
- Experience conducting prospect research
- Experience working directly with fundraisers
- Experience building or monitoring prospect management systems
- Ability to focus and maintain the highest standards of accuracy
- Strong interpersonal communication skills
- Ability to manage highly confidential information
- Excellent organizational coordination and prioritization skills
- Proficient writing and presentation skills
MINIMUM QUALIFICATIONS
- BA or BS from an accredited college or university preferred OR equivalent combination of education and experience
- 3 years minimum database experience required
- Experience with Raisers Edge strongly preferred
- Experience in fundraising gift processing and data extrapolation and analytics
- Experience with prospect research
- Strong database and spreadsheet skills required
SUPERVISORY RESPONSIBILITIES
- N/A
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
The requirements listed below are representative of physical requirements and may not be all-encompassing. Incumbents must be able to perform job duties with or without accommodation. Work is primarily performed in an office setting with moderate heat sound and light.
- Ability to remain in a stationary position (primarily at a desk) for prolonged periods
- The ability to move safely over uneven terrain or in confined spaces.
- Frequent and consistent operation of a computer and other office machinery (e.g. copier printer fax) requiring manual skills
- Occasional bending squatting stooping and kneeling related to filing or other record-keeping
- Occasional lifting of up to 20 pounds in materials related to the position (e.g. office supplies)
- Frequent and consistent operation of a computer and other office machinery requiring manual dexterity.
- Frequent interaction in person by phone or in writing with individuals of various backgrounds and relations to the includes students families (current and prospective) colleagues outside associates of the school and businesses
SCHEDULE
This is a year-round full-time position. Occasional evenings and weekends required.
APPLICATION INFORMATION
Nonprofit Professionals Now (NPN) is excited to be working with Catlin Gabel School on filling this keyposition. Applications must include a resume and cover letter. All applications will be thoroughly reviewed and considered.
Application deadline: July 16 2025
Required Experience:
Director
Employment Type
Full Time
