Bookkeeper VA (LLP) | ZR_24878_JOB

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Responsibilities:

• Process incoming invoices from the accounts email inbox into the company s project management system and accounting software
  
• Match invoices to the appropriate jobs budgets and purchase orders to maintain accurate job costing
  
• Track and document project progress materials and hours based on contractor reports
  
• Ensure proper documentation of all financial transactions
  
• Apply appropriate payment terms (14-30 days) based on supplier agreements
  
• Prepare payment batches in Xero for final approval
  
• Respond to inquiries from suppliers and contractors regarding payment status
  
• Maintain organized records of all financial documentation
  
• Follow up with trades and suppliers regarding payment dates and terms
  
• Support the transition between software systems if/when the company changes from their current setup
  

Scopes:

• Processing 2-3 hours worth of invoices and financial documentation per week
  
• Managing communication about financial matters with suppliers and contractors
  
• Preparing payment batches for final approval by management
  
• Tracking project costs against budgets
  
• Ensuring all financial data is accurately entered and maintained across systems
  
• Supporting the documentation of company financial workflows and processes
  

ZR24878JOB