Administrative Assistant 5 (AA5/MPD) - Internal

Administrative Assistant 5 (AA5/MPD)

All HCA employees will apply an equity lens to their work which may include but is not limited to all analyses of core business and processes.

About the division:

The Mission of Medicaid Programs Division (MPD) in the Health Care Authority (HCA) is to provide high quality health care through innovative health policies and purchasing strategies which assist in the purchase and delivery of health care services to qualified Washington citizens. MPD works in partnership with the health care community at local state and federal levels to develop and manage high quality evidence-based health care programs and purchase services that enhance Apple Health (Medicaid) clients ability to access appropriate quality health care.

MPDis responsible for the implementation and oversight of the Washington Medicaid managed care program serving nearly 1.8 million Washington residents in all 39 counties. In addition MPD is responsible for the oversight of the states Behavioral Health-Administrative Services Organization and a number of other programs that support Apple Health like Non-Emergency Medical Transportation Medicaid Administrative Claiming and School Based Services.

About the position:

The Administrative Assistant 5 advises in the accountability for outcomes of six sections within the MPD (Business Operations Community Services Transformation Implementation Quality Oversight and Program Alignment Medicaid Contract and Compliance and Strategic Design and Program Oversight.) This position serves as a lead worker for one Administrative Assistant 4 and four Administrative Assistant 3. This position provides guidance and direct consultation regarding complex analysis leadership expertise and oversight of special projects while controlling programmatic operational and policy issues.

In addition this position serves as liaison between Division Director the Deputy Director and other professional level staff to relay issues information and assignments and to manage the day-to-day activities requiring the Division Directors attention or action. This position is a member of the Executive Assistants Leadership Team and is expected to join the ELTA meeting when available and to disseminate meeting materials updated policies and procedures with your divisions admin team to ensure compliance and continuity of process and procedures. In the absence of the Executive Secretary you may provide back-up support to the Agency Director.

This position will be eligible for teleworking once trained; but is required to be present in the office 4 or more days per week.The default assigned work location of all Health Care Authority (HCA) positions both on-site and telework eligible positions is within the State of Washington. This position reports to Olympia WA. Frequency of onsite work will vary based on business and operational needs. HCA has currently suspended the ability to support out-of-state telework.

Some of what you will do:

• Function as a member of the MPD Management Team; serves as a liaison to the Governors Office legislators elected officials and other internal and external stakeholders and is responsible for documenting discussion and decision.
• Triaging inquires and responding to inquiries from Legislative or Governors staff regarding HCS issues. Monitor activities/outcomes to ensure successful closure and resolution.
• Responsible for ensuring contracts are approved by the Division Director.
• Full delegated authority to respond on behalf of the Division Director regarding special projects to staff as appropriate.
• Manages simultaneous projects within established time frame and independently establishing and maintain own work procedures. Responsible for assisting the Division Director with the coordination of strategic and operational initiatives. Assist in setting and meeting strategic division goals and objectives.
• Create with accuracy written correspondence for Division Directors signatures.
• Manage coordinate and maintain MPD Division Directors calendars appointments other Assistant Directors and management team leaders as appropriate.
• Organize events/meetings with outside stakeholders. Manages key administrative activities for MPD including the maintenance of division records and files and analyzes incoming correspondence for distribution.
• Coordinates high level meetings and events with internal and external stakeholders. Manages visitors incoming calls mail e-mail etc. to ensure issues are directed and or resolved by appropriate areas.
• Monitors MPD budget keeping the Division Director informed on the status of budget balances.
• Work with staff at all organizational levels (internal and externally) to implement program objectives and track/monitor project deadlines and outcomes to ensure quality results are obtained with given timeframes.

Required qualifications:

Qualifying candidates will meet one of the following criteria options:

• One year as an Administrative Assistant 4.

• Two years as an Administrative Assistant 3.

• An Associates Degree in business administration public administration or closely allied field AND five years of progressively responsible office/clerical secretarial or general administrative work.

• 7 years of experience in the related fields above.

Preferred qualifications:

• A Bachelors degree in business administration public administration or closely allied field AND three years of progressively responsible office/clerical secretarial or general administrative work.
• Five (5) years of progressively responsible office management experience within public agency.
• Ability to plan and prioritize coordinate lead and manage the work to meet internal and external deadlines.
• Ability to successfully communicate with Assistant Director Deputy Director management stakeholders peers clients and the public.

How to apply:

Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification.

• A cover letter that specifically addresses how you meet the qualifications for this position.
• Current resume.

To take advantage of veteran preference please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy) NGB 22 or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in .

About HCA:

Functioning as both the states largest health care purchaser and its behavioral health authority the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars HCA purchases health care including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention crisis and recovery supports to all Washington residents.

What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCAs Mission Vision & Values
• A healthy work/life balance including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe pleasant workplace in a convenient location with restaurants and shopping nearby.
• Tuition reimbursement
• And free parking!

Notes:

Please note salary is based on experience and is determined at the time a final offer of employment is made. Per State HR guidance nursing salaries are considered a special pay range and details on that range can be found here: N Range details. The salary range listed in the job posting includes steps A-U. Step U is a longevity step and is typically gained six years into being assigned step T in your permanent salary range.

Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected included and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary employee-led groups whose aim is to foster a diverse inclusive workplace aligned with HCAs mission.Our diversity and inclusion efforts include embracing different cultures backgrounds and viewpoints while fostering growth and advancement in the workplace.Studies have shown women racial and ethnic minorities and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age disabled and Vietnam era veterans as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them please contact us at . Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact Leila Vandiverat or

The Washington State Health Care Authority (HCA) is anE-Verify employer. All applicants with alegal right to workin the United States are encouraged to apply.

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