Office Clerk Senior â Student Records
Office Clerk Senior â Student Records
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Job Description
TITLE: Office Clerk Senior Student Records
JOB DESCRIPTION:
Performs data entry verifies information and handles incoming and outgoing requests for student records.
QUALIFICATIONS:
- Education and/or experience equivalent to a High School Diploma or GED
- One (1) year of general office clerical experience
- State Of Arizona Identity Verified (IVP) Fingerprint Clearance Card
- May require a valid Drivers License
ESSENTIAL FUNCTIONS:
(Essential functions as defined under the Americans with Disabilities Act may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)
DUTIES AND RESPONSIBILITIES:
- Process requests for student records.
- Coordinate update and maintain confidential student records.
- Input maintain update and search student information system and databases for records and reports specific to area of assignment.
- Review student files for accuracy.
- Maintain files in proper order.
- Prepare files for archiving.
- Retrieve archived records as needed.
- Record disposition of all incoming and outgoing files.
- Respond to inquiries by phone.
- Assists with student registrations and withdrawals.
- Assist parents in person and over the phone.
- Assist school office and/or department staff as needed.
- Perform other duties as assigned.
KNOWLEDGE SKILLS AND OTHER CHARACTERISTICS:
- Knowledge of District policies and procedures Federal and State rules and regulations Governing Board and school operations
- Knowledge of federal state and District rules and regulations related to area of assignment
- Knowledge of computer software and databases pertinent to area of assignment
- Knowledge of file maintenance/record keeping practices and procedures
- Skill accurately and efficiently entering updating and retrieving data into a variety of databases
- Skill in organization and maintaining confidential files and records
- Skill handling multiple tasks simultaneously
- Skill following verbal and written directions
- Skill utilizing customer service techniques in responding to inquiries requests and complaints
- Skill establishing and maintaining effective working relationships
- Skill in but not limited to:
- Google Drive applications
- Word Processing
- Spreadsheets
- Databases
- Use of standard office equipment
WORKING CONDITIONS:
General office conditions
PHYSICAL EFFORT:
Position may require climbing stooping standing walking keyboarding talking listening eyestrain and repetitive motions
May require lifting and carrying materials and supplies weighing up to 20 pounds
Please note that the closing date for this posting may be changed at any time without prior notice.
CATEGORY: Classified
WORK YEAR: 12 months
DEPARTMENT/SCHOOL: Innovation Enterprise
REPORTS TO: IT Systems Manager
EVALUATION: Classified Personnel Evaluation
SUPERVISES: N/A
Required Experience:
Senior IC
Employment Type
Full-Time
