Program Support Specialist

We are seeking a detail-oriented and mission-driven Program Support Specialist to join our team at the NAVWAR Front Office. This position is ideal for former U.S. Navy Flag Writers and Yeomen with a strong background in correspondence protocol and front office operations at the Flag level. The successful candidate will play a critical role in managing Navy correspondence and other support functions to ensure timely and professional communication at the highest levels.

Key Responsibilities:

Provide day-to-day program and executive level support to DoD program offices and staff.

Prepare edit and finalize official Navy correspondence in compliance with the Navy Correspondence Manual for Flag-level review and approval.

Route and coordinate program documentation policies instructions and position papers across stakeholders to gather comments updates and changes.

Format and manage Navy memorandums letters and other official documents with accuracy and attention to detail.

Provide day-to-day program support to the NAVWAR Front Office including protocol calendar management coordination and scheduling support as needed.

Serve as a liaison between Flag-level staff and internal/external stakeholders to ensure smooth communication flow.

Assist with special projects as directed by Government leadership applying judgment discretion and a deep understanding of Navy processes.

Track and manage program deliverables budgets and timelines using project management tools.

Support the development and maintenance of program plans risk assessments and performance metrics.

Liaise with internal and external stakeholders including contractors government officials and military personnel.

Ensure adherence to DoD acquisition and program management processes and regulations.

Position Qualifications:

Active security clearance.

5 years of experience in program/project support roles preferably within a DoD or federal environment.

Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook Teams).

Experience with DoD acquisition processes

Ability to work both independently and collaboratively in a fast-paced high-security environment.

Bachelors degree (or equivalent experience in lieu of a degree).

Prior experience supporting military civilian or contractor personnel within a DoD program office.

Preferred Background:

Former U.S. Navy Flag Writer (2515 NEC) or Yeoman (YN) with direct experience supporting Flag or Senior Executive Service (SES) leadership.

Expertise in Navy correspondence standards protocols and administrative procedures.

Familiarity with DON Tracker Microsoft Office Suite (especially Word Outlook and Excel) and DOD-wide collaboration tools.

Strong interpersonal skills with a professional demeanor and experience handling sensitive or classified material.

Salary at Highbury Defense is determined by various factors including but not limited to location the individuals particular combination of education knowledge skills competencies and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $85000-100000. The estimate displayed represents the typical salary range for this position and is just one component of Highbury Defenses total compensation package for employees.

Were an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change no matter their race color ethnicity religion sex (including pregnancy childbirth lactation or related medical conditions) national origin ancestry age marital status sexual orientation gender identity and expression disability veteran status military or uniformed service member status genetic information or any other status protected by applicable federal state local or international law.