Coordinator II, Events
Coordinator II, Events
Posted on :
07-07-2025
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1 Vacancy
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Job Description
Position Description
Harris County Public Library (HCPL) - History
The Harris County Public Library (HCPL) system established in 1921 began as a collection of smalllibraries located in stores post offices and private homes. Over the years it has grown into a robustnetwork comprising 26 branch libraries two technology service centers and two partner locationsthat provide collection and circulation services. HCPL serves the communities of unincorporatedHarris County and cities without independent library systems.
In 2024 HCPL received the prestigious National Medal for Museum and Library Service the highesthonor awarded to libraries in the United States. Bestowed annually by the Institute of Museum andLibrary Services (IMLS) this award recognizes institutions that deliver exceptional service to their
communities. The library was recognized for innovative initiatives like HCPL Connected Enhanced Library Cards and its Mobile Outreach Librarian program.
HCPL is also recognized as one of the best places to work offering a supportive and inclusiveenvironment that fosters innovation collaboration and professional growth. Its dedication toemployee well-being diversity and community impact makes HCPL more than just a workplaceitswhere individuals can grow inspire and contribute to meaningful change.
What you will do at Harris County Public Library:The Event Coordinator is responsible for managing the day-to-day logistics of event planning and execution at Harris County Public Library. This role involves handling inquiries from professionals implementing strategies and engaging stakeholders to ensure client and professional satisfaction and collaborating with various departments to achieve seamless event coordination and execution. Possess excellent communication and project management skills a creative mindset and the ability to work well under pressure.
This is a part-time temporary position that will end on December 8 2025.
Duties & Responsibilities:- Coordinate and oversee the planning and logistics of all events with reliable and experienced event professionals and stakeholders ensuring that professionals understand all the details related to the event
- Collaborate with various departments and stakeholders to coordinate details such as venue setup catering technology needs and promotional materials
- Primary contact for all event-related inquiries from professionals and stakeholders
- Ensure any event details are completed quickly and with limited disruption to the event. This includes day-of cancellations and involves being available during all events
- Develop and maintain an event handbook to ensure professionals understand event protocol and train new event pros on event expectations
- Conduct events calls for larger events
- Handle issues complaints pay and reimbursement requests in coordination with event finance and HR teams
- Maintain a relationship and open communication with event professionals to understand ways we can improve events receive feedback and share positive experiences and photos with the internal events team
- Maintain a database of reliable and trusted event professionals in each market
- Actively recruit new professionals in anticipation of the need for event professionals in current and new markets
- Assist in business development outreach for new business development opportunities as needed including interfacing with clients
- Monitor event budgets and expenses to ensure cost-effective solutions and timely submission of expenses for payment
- Coordinates with other divisions and responds to requests for information
- Performs a wide range of technical analytical and general administrative duties
- Establishes and maintains various in-house spreadsheets and other tracking tools
- Assists with special projects and must be willing to perform other related duties as assigned
- Other duties as assigned
Harris County is an Equal Opportunity EmployerRequirements
Education:
- Bachelors degree in event management hospitality marketing communications or related fieldfrom an accredited college or university
- Three (3) years of verifiable experience in an educational setting policy research analysis and development public administration intergovernmental affairs or a related area
- Knowledge of principles and practices of organizational and project management skills
- Proficiency in the use of MS Office and ability to learn various grant submittal interfaces and websites
- Ability to plan and organize work perform under pressure and meet deadlines
- Ability to communicate effectively with internal and external sources and keep management informed
- Strong problem-solving critical thinking and analytical skills
- Ability to analyze and interpret data for accuracy and be detail-oriented
- Ability to communicate complex information clearly and concisely both orally and in writing.
- Excellent interpersonal skills.
- Able to work independently with minimal supervision
- Ability to use independent judgment and discretion to make decisions in the best interest of the Harris County Public Library.
- Ability to work successfully in a team environment to provide excellent customer service.
- Proficient in MS Office Suite (Word Excel PowerPoint Outlook)
NOTE:Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentationbutONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
Preferences
Experience:
- Experience in a library or public sector environment (preferred)
- Experience working with nonprofits (preferred)
- Working knowledge of Canva(preferred)
- Project management or change management certification (preferred)
General Information
Position Type and Typical Hours of Work:- Part-Time Temp
- Typical shifts are Day Evening Nights Weekends etc.
- May require attending meetings council session or after-hours events and off-site meetings.
- Paid Biweekly
Work Environment and Physical Demands:
- This job typically operates in a professional office environment with overhead lighting and long periods of screen time.
- Daily use of a computer keyboard copier scanner printer calculator phone (desk and cell).
- Daily use of software programs including Microsoft Office Suite Outlook Word Excel and GPS.
- At times work may be performed in an outdoor environment and may have possible exposure to inclement weather or various temperature changes.
- Driving: Available and reliable transportation for work-related duties.
- Sitting for long periods; light physical activity that may include walking standing stooping bending reaching lifting and carrying.
- Ability to lift carry and exert up to 25 pounds. Occasionally lifts carries and exerts up to 40 pounds.
- Reports To Position:Division Director of Research and Development
- Supervises Positions: None
Work Location:
- Library Administration: 5749 South Loop East Houston TX 77033
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Required Experience:
IC
Employment Type
Part-Time
Key Skills
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