drjobs Event Coordinator

Event Coordinator

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1 Vacancy
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Job Location drjobs

Dallas - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

GENERAL PURPOSE:
This position is responsible for assisting the Account Manager in managing the Event Operations of the Dallas Branch S&E Venues including overseeing the EO staff and leading them to exceed expectations of service and safety for every guest promoter sponsor vendor and event participant.
RESPONSIBILITIES/DUTIES:
Essential functions of the job are denoted by an asterisk (*). Other duties may also be assigned. Please note that the essential functions may vary depending on department size organizational structure and/or geographic location. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job. The incumbent:
  • Assist Account Manager and the Business Services Manager in management and on-boarding of new staff members
  • Oversee the maintenance of the venue radios and the distribution of radios scanners and ISS Devices
  • Work with the Account Manager to prepare materials for event day supervisors for all events
  • Work with Account Manager to represent Management Team and supervise event-day operations at all events.
  • Manage Event Order operation while working with EO client to ensure security needs are met and align with account security requirements.
  • Serve as the Lead for EOs smaller events and days with conflicting events within the Dallas Venues
  • Manage the sign-in process of all EO and smaller events; ensuring all staff are signed in and out properly and any augmentations are provided to the Administrative Coordinator to correct.
  • Manage time processing including payroll and billing when acting as the Guest Services Manager for a designated event.
  • Along with the Account Manager evaluate game/event data and EPIs on an monthly basis (Including report cards detailing call offs late arrivals counseling notes etc.)
  • Coordination distribution and training of game day staff
  • Storage maintenance and upkeep of equipment
  • Understand all Andy Frain Services policies and procedures. Administer as needed
  • At the direction of the Account Manager/Business Services Manager or Branch Manager intervenes when necessary in resolving personnel problems and guides counseling of Supervisors and Staff involving the Dallas Venues and other Special events.
  • Works closely with the Account Manager and the Business Services Manager to ensure the efficient effective and compliant operations of all accounts within the operational area of the Dallas Venues.
  • Proactively identifies risks to employees and company assets (buildings equipment etc.). Plays a central role in ensuring a safe healthy and secure workplace.
  • Must be prepared to act as the Account Manager as needed in their absence.
  • Schedule all available staff needed when building positions for EOs and Smaller Events
  • Will be an effective member of project and recruiting teams.
  • Acts as readily available resource to client(s) Staff and Supervisors at the discretion of Account Manager
  • Meets regularly with client(s) to proactively address security emergency and safety matters at the discretion of Account Manager.
  • Submits equipment and supply written requests to Account Manager 45 days prior to needed equipment
  • Responds in a timely manner to all email and verbal communications.
  • Carries out all responsibilities in an honest ethical and professional manner.
  • Works in conjunction with other management to ensure staffing is distributed equally among sites.
  • Support other departments or offsite locations as assigned by the Branch Manager.
SUPERVISORY DUTIES:
In accordance with applicable Andy Frain Services policies/procedures and Federal/State laws may perform the following supervisory responsibilities: Interviewing hiring orienting and training employees; planning assigning and directing work; coaching and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Supervises while working at the Dallas Venues:
Security Supervisors Security Officers and others as assigned
MINIMUM QUALIFICATIONS:
The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location.
Knowledge:
  • Bachelors Degree preferably in sports/entertainment management or business
  • 3 years or more of Guest and event services experience in a stadium or arena management sports and entertainment facility or other hospitality-oriented business such as theme parks hotels or airlines required
  • Ability to obtain FEMA Certification in 100b 200b 700a 800b 901 and also IAVM Training Crowd Manager.
Skills/Abilities:
  • Ability and willingness to work an event-driven schedule including weekends evenings and some holiday hours
  • Experience in a high-volume service driven environment
  • Ability to speak in front of audiences ranging from less than 10 to 600 people
  • Demonstrated ability to handle sensitive and confidential information and situations
  • Strong leadership and personnel management experience with the ability to coach mentor and motivate a diverse workforce
  • Demonstrated ability to be creative and seek proactive solutions to problems and situations before and/or after they arise with little or no supervision.
  • Proficient in the operation various PC applications including Word Excel and Outlook
  • A highly developed attention to detail in producing accurate materials and reports
  • Proven professional tactful and diplomatic communication style
  • Must be well organized and able to handle multiple projects at one time
  • Knowledge of accounting and finance functions; experience with budget oversight
  • Ability to effectively interact with guests visitors and staff at all levels
  • Knowledge of and compliance with Federal and State OSHA regulations including fire and safety
PHYSICAL DEMANDS:
In general the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.
Must be able to see hear speak and write clearly in order to communicate with employees and/or other customers. Manual dexterity required for occasional reaching and lifting of small objects and operating office equipment.
Travels as required to meet operational needs.
WORK ENVIRONMENT:
In general the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment.
The office is clean orderly properly lighted and ventilated. Noise levels are considered low to moderate.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion national origin sex sexual orientation age disability gender identity marital or veteran status or any other protected class.

Required Experience:

IC

Employment Type

Temp

Company Industry

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