Medical Records Specialist
Medical Records Specialist
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Job Description
About Us & Why Were Hiring
We empower children youth and families to flourish in vibrant communities.
- Child and Family Guidance Center (CFGC) established in 1962 is a leading provider of community mental health and social services in the San Fernando and Antelope Valleys
- Our mission is to empower children and families to achieve health and well-being through innovative mental health services.
- We serve thousands of children and families annually
- We are inspired by our staff of caring and committed professionals
- We are seeking passionate people to join our team
If our mission resonates keep reading.
- As part of our team you will join us in providing a continuum of prevention early intervention and intensive treatment services to children and families.
- We offer services in our offices at schools and in homes.
- Together we seek to create stronger more resilient communities
- Your role will center around changing lives extending our reach deepening our impact and building meaningful outcomes for those seeking help.
The Position:
We are seeking a full-time bilingual Medical Records Specialist our billing department. This position will have primarily administrative responsibilities for the daily function of the medical records department.
What Youll Do:
- Enter admission paperwork and open new cases in Exym and IBHIS systems.
- Close cases where treatment does not continue post-intake and ensure proper documentation (Notice of Adverse Benefit Determination).
- Process authorizations for information release after the intake period.
- Manage and track the creation sending and collection of 18 packets for clinicians entering data into Exym.
- Update client status changes (e.g. address phone numbers guardianship) in Exym and IBHIS.
- Maintain the client electronic health record (EHR) by uploading documents and ensuring an organized chart room.
- Run monthly reports for expired PFIs track and update information in Exym and IBHIS systems.
- Track Out of County Medi-Cal (SB785) cases and coordinate timely service approvals.
- Manage client chart check-in/out notifying staff of overdue charts and updating the system.
- Provide back-up for record requests reception coverage and other operational duties as needed.
- Hours: Monday-Thursday 8:30am 5:30pm (1-hour meal break) Friday 8:30am - 5:00pm (30 min. meal break)
- Fully onsite
- Salary: $19.00 - $20.00 per hour
Qualifications
- Bilingual Spanish and English required.
- A minimum of 2 years experience in a medical administrative or mental health agency office setting.
- Computer literary including proficiency in Microsoft Office Applications such as Excel Word and Access.
- Ability to work collaboratively in a team-based setting
- Detail-oriented analytical demonstrate accuracy and thoroughness resourceful reliable able to adhere to deadlines self-starter and be able to work independently.
- Must have a good sense of judgment as pertaining to the position.
- Must have relevant medical billing experience preferably in mental health.
- High School Diploma or GED required. Some college preferred.
Were building a diverse inclusive team
- Youre welcome here. We want CFGC to reflect the diversity of our community and flourish together.
- CFGC is committed to Equity Diversity and Inclusion and strives to create a diverse welcoming and supportive workplace
*This job posting includes a summary of duties responsibilities and qualifications for this position. It is not a complete job description and is subject to change based on the needs of the center.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
