Executive Support Officer, School of Management
Executive Support Officer, School of Management
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Job Description
Overview:
Executive Support Officer
Full-time Continuing position
Attractive and competitive salary applies 17% Superannuation
Based at the Melbourne CBD campus and hybrid ways of working
About the role
The School of Management are currently seeking an experienced and highly motivated Executive Support Officer to join the team. In this role you will play a pivotal role in delivering high-quality administrative and executive support within the School. You will responsible for managing complex diaries coordinating domestic and international travel arrangements and ensuring timely and accurate financial processing including reimbursements and procurement support. Further to this you will also provide professional administrative assistance to the School Executive Committee members contributing to the smooth operation of the Schools daily activities.
A key function of the position is to support the planning and delivery of School events meetings and workshops working closely with internal and external stakeholders to ensure seamless coordination and effective communication. You will exercise sound judgement initiative and discretion while managing competing priorities in a fast-paced and dynamic academic environment.
In this dynamic and varied role youll:
Provide high-level confidential executive support
Ensure timely and accurate financial processing including reimbursements and procurement support
Manage communications projects diaries events and office operations
Liaise with senior leaders internal stakeholders and external partners
Drive continuous improvement in systems processes and service delivery
If you have strong organisational skills high attention to detail and a commitment to providing exceptional service we would love to hear from you!
To be successful in this position you will have:
Proven ability to independently manage complex calendars and coordinate schedules for senior leaders using sound judgement discretion and a proactive approach to resolve scheduling conflicts and prioritise competing demands.
Demonstrated ability to plan and manage domestic and international travel including itineraries approvals and bookings and to process related expenses accurately in accordance with financial and travel policies.
Experience in preparing and reconciling financial transactions such as purchase orders staff reimbursements and procurement card acquittals with the capacity to monitor budgets and ensure compliance with financial procedures.
Proven capacity to independently manage a broad range of administrative tasks including document preparation records management minute-taking and maintaining data and filing systems with accuracy and confidentiality.
Demonstrated ability to plan and deliver events or meetings of varying scale including logistics coordination stakeholder communication and liaising with internal service teams and external vendors.
Strong interpersonal skills with the ability to engage effectively with a wide range of stakeholders draft professional correspondence and briefing documents and communicate clearly and diplomatically.
Demonstrated ability to use various presentation tools software applications including Microsoft Office Suite and the ability to pick up new digital skills.
Proven ability to contribute to a positive and high-performing team culture support colleagues during peak periods or staff absences and build strong working relationships across organisational units.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the College of Business and Law
As one of the largest Business Schools in the Asia Pacific region the College of Business and Law is
comprised of five schools four in Melbourne and one in Vietnam - delivering a broad range of programs in Business ranging from Certificates up to PHD levels. Many programs articulate between Vocational Education and Higher Education creating pathways for further study. RMIT Business programs are delivered in Melbourne Vietnam Singapore Shanghai and Jakarta as well as through Open Universities Australia (OUA) and RMIT Online. The College has an annual budget of approximately $280 million employs over 1000 staff and delivers programs to approximately 30000 students (20000 EFTSL).
In line with RMITs vision to be recognised as a global university of technology design and enterprise the College mission is to deliver in a global context innovative industry-engaged education and applied
research connected to business. The College assists in achieving the ambitions of RMITs new five-year strategic plan Ready for Life and Work by making active contributions towards life-changing experiences for students creating passion with purpose for its staff and shaping the world with impactful research and global reach.
In particular the College has defined a number of initiatives which are summarised in three priority areas: enterprising student experience and international mobility.
The College is located on RMIT Universitys City Campus and resides in the state-of-the-art Swanston
Academic and Emily McPherson buildings.
For further details about the College please visit:
The School of Management delivers high-quality programs in business management international business entrepreneurship and human resource management. Guided by principles of socially responsible management global sustainability and entrepreneurship we prepare graduates to succeed in an ever-evolving global environment.
Our applied research addresses real-world challenges across people organisations and work entrepreneurship and innovation and social change. Strong industry connections are embedded throughout the School with input from prominent alumni business leaders and adjunct professors who inform our programs and ensure alignment with contemporary industry needs.
Work Integrated Learning is a core feature across all programs offering students invaluable practical experience and professional network development. Our MBA and EMBA consulting courses further enhance this by engaging students in real industry projects supported by expert academics and mentors.
We also maintain active engagement with the Victorian community professional bodies government research centres and education providers across Australia and internationally to foster collaboration and drive positive social and industry impact.
For further details about the School please visit:
For further information about this position please see the Position Description hyperlinked below or contact Emily Kaye (Talent Acquisition Advisor) via email .
Position Description - Executive Support Officer
Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page.
Applications Close:
18 July 2025 11.59 pmRMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
