Sr Admin Support Specialist- TULSA
Sr Admin Support Specialist- TULSA
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Job Description
Required Education & Experience: High School diploma or GED AND:
- 24 months of office clerical or administrative support experience.
Knowledge Skills & Abilities:
- General office and customer service skills
- Strong computer skills and working knowledge of Microsoft Office Suite (Outlook Excel and Word)
- Strong working knowledge of Adobe Acrobat and managing PDFs
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail-oriented for accuracy of data and information
- Must be able to multitask be organized and be self-motivated
- Ability to work in stressful situations
- Ability to communicate verbally and in writing
Department Preferences:
- Experience with DocuSign
- Experience with Quickbooks
Supervision:
- No supervisory duties.
Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
The University of Oklahoma is one of the best places to work in the United States and one of the top employers in the state of Oklahoma according to Forbes! We provide a positive culture health/well-being benefits meaningful and purposeful work flexible work hours a remote/hybrid option (after a six-month training period) 15 paid holidays and more than four weeks of paid leave each year.
TheNational Resource Center for Youth Services(NRCYS)at theUniversity of Oklahoma has improved human services effectiveness for over50 years. NRCYS provides training and technical assistance to programs in Oklahoma and in training and consultationNRCYSis a leader in youth service philosophy best practices and youth engagement.
Position Summary:
This position will perform clerical and secretarial duties following specific rules and instructions.
Duties:
- Coordinate with trainers to obtain W-9 and completed Independent Contractor Form.
- Generate trainer task orders. Send to trainers and coordinate return of signed copies from trainers.
- Post check payments in Peopleware and prepare bank deposits.
- Prepare independent contractor and agency contracts for all trainers.
- Review trainer invoices for completeness and communicate with trainers to obtain supporting documentation when needed.
- Coordinate with customers to obtain payments activate RCYCP exams for participants and assist customers with functions including resetting passwords or exams entering clock hours or other issues as they arise.
- Attend and participate in meetings as needed including NRCYS Staff Meeting Accounting Unit meetings and individual supervision meetings.
- Serve as backup for front desk coverage.
- Maintain filing systems for all trainer task orders and contracts.
- Perform fiscal year transitions including boxing and file creation.
- Establish and maintain effective working relationships with internal and external customers.
- Uphold safeguard and engage in activities to support the University mission NRCYS vision mission values and core principles.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Experience:
Senior IC
Employment Type
Full-Time
