Administrative Assistant
Administrative Assistant
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Job Description
Job Details
Description
Position Overview
The Administrative Assistant serves as an integral member of the Social Work (SOW) and Marriage & Family Therapy (MFT) Department Teams committed to facilitating departmental success; provides day-to-day administrative support to the Social Work and MFT faculty; serves as the point of contact for both departments.
This is a full-time (35 hours/week) 12-month in-person position serving the Social Work & MFT Departments. The position is located on the Universitys NewYork -Presbyterian Iona School of Health Sciences campus in Bronxville New York. The individual will report to each of the department chairs.
Duties & Responsibilities
- Collaborate effectively with faculty staff students and external stakeholders across both departments.
- Supervise and coordinate the work of departmental Graduate Assistants providing administrative support.
- Manage all aspects of office operations including space utilization supply inventory and equipment maintenance.
- Serve as the first point of contact for departmental communications (in-person phone email social media) ensuring timely and professional responses to inquiries.
- Act as the primary internal liaison for Iona University administrative offices (e.g. Finance IT Facilities Marketing and Communications) and support services to ensure effective departmental operations.
- Maintain up-to-date and accurate program records calendars contact lists and schedules.
- Coordinate logistics and provide support for departmental events including occasional schedule adjustments to accommodate key program activities.
- Record and distribute minutes for departmental meetings and ensure timely follow-up on action items.
- Reconcile monthly departmental expenses with receipts & assignment of Cost Centers
- Provide administrative support during self-study and site visit phases of CSWE (Social Work) and COAMFTE (MFT) accreditation cycle
- Other duties as assigned
Qualifications
Required Qualifications
- Bachelors degree in allied or related health profession; business; healthcare administration; or another related field
- Technological and digital literacy skills are required with proficiency in Microsoft Office 365 as well as willingness to train/learn new programs and/or platforms
- Strong organizational time-management oral written and interpersonal skills
- Well-developed capacity to work independently
- Motivated self-starter with creative orientation to problem-solving
- Ability to understand broad vision of the task as well as having attention to detail
- Adaptable team player committed to the departments student-centered approach
To Apply:
Interested candidates should submit a resume a cover letter detailing relevant experience and contact information for at least three professional references.
About Iona University/EEO language
Founded in 1940 Iona University is a masters-granting private Catholic coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Ionas 45-acre New Rochelle campus and 28-acre Bronxville campus are just 20 miles north of Midtown Manhattan. With a total enrollment of nearly 4000 students and an alumni base of more than 50000 around the world Iona is a diverse community of learners and scholars dedicated to academic excellence and the values of justice peace and service. Iona is highly accredited offering undergraduate degrees in liberal arts science and business administration as well as Master of Arts Master of Science and Master of Business Administration degrees and numerous advanced certificate programs. Iona students enjoy small class sizes engaged professors and a wide array of academic programs across theSchool of Arts & Science;LaPenta School of Business;NewYork-Presbyterian Iona School of Health Sciences; andHynes Institute for Entrepreneurship & Innovation. Iona also continues to be recognized in prestigious national rankings. Most recently for 2025 Iona has been named one of the nations best colleges by The Princeton Review The Wall Street Journal Forbes and others. Additionally U.S. News & World Report recognized Iona as one of top colleges for social mobility in the country while Georgetown Universitys Center on Education and the Workforce (CEW) ranked an Iona degree in the top 5 percent nationally for long-term return on LaPenta School of Business meanwhileis also accredited by AACSB International a recognition awarded to just 6 percent of business schools worldwide.
Iona offers a comprehensive benefits package to all full-time employees that includes medical dental and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off. For more information on our benefits and working at Iona visit the Human Resources section of our website.
Iona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all of our employees and does not tolerate discrimination based on any legally protected characteristic under applicable federal state or local laws. As an equal opportunity employer Iona University encourages applications from qualified candidates who reflect the wider world in which we live.
Employment Type
Full-Time
