Leave Specialist

Central City Concern is an innovative nonprofit agency providing comprehensive services to single adults and families in the Portland metro area who are impacted by homelessness poverty and addictions. We hire people who are skilled and passionate to meet our mission through innovative outcome-based strategies that support personal and community transformation.

The overall function of this position is to support the Human Resources department in administration of leaves of absence (including FMLA/OFLA and Paid Leave Oregon etc.) ADA accommodations and administer the Workers Compensation process.

Location Minnestoa Hotel 338 NW 5th Ave Portland OR 97209

Schedule: M-F 8-5

Salary: $75379.20-$97988/annually.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversee all FMLA/OFLA and Paid Leave Oregon leaves ensuring compliance with all state and federal laws detailed tracking and record keeping and adequate communication with employees and managers.
• Administer the Workers Compensation process including initial contact with employee and supervisor monitoring and tracking the claim process obtain work status forms act as main contact with claims adjustors lead Return to Work (RTW) process etc.
• Support managers with timecard coding while employees are on leave.
• Utilize the Employer-at-Injury Program (EAIP) to include wage subsidy worksite modification tools and equipment and other resources available.
• Collaborate with Risk Management throughout the Workers Compensation process.
• Provide analytical support and reporting related to leaves and workers compensation.
• Coordinates ADA reasonable accommodation requests to ensure they are completed promptly.
• Act as liaison for Employee Assistance Program to coordinate onsite debriefs and other special assignments.
• Respond to employee benefits inquiries relating to leaves ADA reasonable accommodation requests and workers compensation and serve as a liaison between employees and respective benefit carriers to resolve issues when needed. Conduct Leave of Absence training for new employee orientation. Act as a positive collaborative and solution-focused member of the HR team.
• Cross-train and provide back-up to other areas of HR when needed including employee investigations of policy violations.
• Assist in improving HR processes through recommendations research and implementation.
• Adhere to all state and federal privacy regulations including HIPAA and 42 CFR Part 2 and to CCC policies and agreements regarding confidentiality privacy and security. Support compliance with all privacy and security requirements pursuant to community partners and outside providers patient confidentiality agreements including privacy and security requirements for EMR access. This includes immediately reporting any breach of protected health information or personal identification information of any person receiving CCC services by CCC or an outside provider to the CCC Compliance Department as well as to your supervisor or their designee.
• Perform other duties as assigned.

SKILLS AND ABILITIES:

• Ability to engage with diverse staff and leadership to promote trust collaboration and partnership between programs and the Human Resources department.
• High level of organizational skills.
• Ability to assist and act in a confidential manner.
• Ability to remain solution-focused and respectful in all interactions with staff co-workers vendors and clients.
• Knowledge of computer software use including Windows and HRIS systems.
• Excellent communication skills both oral and written.
• Ability to work as a member of a dynamic team.
• Sufficient manual dexterity and physical ability to perform assigned tasks.
• Ability to work independently.
• Must be able to manage time and meet deadlines.
• Must be able to work under pressure.
• Ability to prioritize multiple tasks and organize large amounts of information.
• Ability to maintain accurate records and necessary paperwork.
• Ability to perform arithmetic computations.
• Ability to understand and follow oral and written instructions.

MINIMUM QUALIFICATIONS:

• Bachelors degree in human resources or related field or high school or GED and equivalent combination of relevant skills and experience.
• 2 years of experience administering OFLA/FMLA leaves required.
• Experience with reasonable accommodations and knowledge of applicable laws
• Experience working with Workers Compensation claims preferred.
• Working knowledge of Human Resource functions and applicable Employment Law.
• Competency in the Microsoft Office Suite programs with proficiency in Excel required.
• Must pass a pre-employment drug screen TB test and background check. This includes clearance by the DHS Background Check Unit.
• Ability to adhere to Central City Concerns drug-free workplace which encourages a safe healthy and productive work environment and strictly complies with the Drug-Free Work Place Ace of employee shall not in the workplace unlawfully manufacture distribute dispense possess or use a controlled substance or alcohol. If using a vehicle for agency use must possess a current drivers license access to a vehicle and qualify as an Acceptable Driver as designated in Central City Concerns Fleet Safety policy. Must pass an initial driver training within 60 days of being an approved driver and continued recertification training. Must maintain vehicle insurance coverage of a minimum of $100000/$300000 personal auto liability coverage.
• Physical ability to bend stoop kneel squat twist reach pull and lift heavy objects.
• Must adhere to agencys non-discrimination policies.
• Ability to effectively interact with co-workers and clients with diverse ethnic backgrounds religious views political affiliation cultural backgrounds lifestyles and sexual orientations treating each individual with respect and dignity.

Benefits at Central City Concern offered to our employees!

Central City Concern offers incredible benefits to our employees. We offer an extensive total rewards package to include base wages medical dental vision and voluntary plans. Central City Concern also takes employees financial wellness into consideration and provides a rich retirement match.

• Generous paid time off plan beginning at 4 weeks of PTO accrual per year! Accrual amount/rate increases with longevity.
• Amazing 403(b) Retirement Savings plan with an employer match of 4.25% in your 1st year 6% in the 2nd year and 8% in your 3rd year!
• 11 paid Holidays 2 Personal Holidays
• Comprehensive Medical Vision and Dental insurance coverage.
• Employer Paid Life Short Term Disability AND Long-Term Disability Insurance!
• Sabbatical Program offering extended time off at years 7 14 and 21.

This description is intended to provide a snapshot of the work performed and is not designed to contain a comprehensive inventory of all duties responsibilities and qualifications required for the position.

As an agency deeply rooted in recovery part of our policy and commitment to a drug and alcohol-free workplace includes post-offer and pre-employment drug screens. Please note we follow Federal Guidelines regarding prohibited substances even for those legal at the state level.

CCC values and celebrates diversity in race heritage ethnicity gender identity and expression sexual orientation religion age and disability. We are an Equal Opportunity Employer and we prioritize active inclusion of diverse staff.

Central City Concern is a second-chance employer and complies with applicable laws regarding the consideration of criminal background for employment purposes. Government regulations contractual requirements or the duties of this particular job may require CCC to conduct a background check and take appropriate action to address prior criminal convictions.

Required Experience:

Unclear Seniority