On-Call Senior Executive Assistant (Administrative Support IV)
On-Call Senior Executive Assistant (Administrative Support IV)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview
A career with Johnson County Government is more than just a job it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values we provide excellent public service seeking always to improve ourselves and our organization. We offer wonderful benefits retirement plans wellness incentives a great organizational culture and much more! If youre searching for something more than just a job something akin to a calling then consider the challenge and opportunity of being a member of Johnson County Government!
Job Description
The Johnson Countys County Managers Office is looking to fill an on-call Senior Executive Assistant(Administrative Support IV) to help cover vacations extended leaves and potential vacancies to ensure smooth office functionality. This posting will close on July 9 2025. The job duties include:
- Manages County Executive Calendars (County Management and County Commissioners) which may require negotiating time and place; researches and negotiates with hotels for best logistical arrangements for rooms; makes complex scheduling arrangements involving multiple parties; independently composes original correspondence for senior managements review and signature.
- Performs several administrative functions including tasks to support department/agency leadership and governing boards (e.g. records management reception); analyzes short-term administrative needs; develops filing systems internal mailing processes and procedures; prepares non-routine correspondence; oversees and/or resolves non-routine situations based on knowledge and interpretation of established policies and procedures.
- Uses spreadsheets or databases to interpret and organize resource information; completes and verifies data entry provides customized reports to others in the work unit; recommends changes to department/agency administrative policies procedures and methods; reviews and approves disbursement forms.
- Monitors approves and authorizes internal and external accounts through County systems and resolves discrepancies; reviews and reconciles status reports; resolves problems by researching and reviewing issues; performs petty cash custodial duties.
- Creates and maintains databases; generates unique reports; creates complex spreadsheets; diagnoses and resolves simple software/hardware problems; designs and lays out publications using specialized applications.
- Constituent Relations: Respond to constituent inquiries through email and on the phone by maintaining a working knowledge of departments and services. Work closely with the County call center to ensure consistent responses to constituents. Provide them regular updates on common questions and answers. Send complex requests along to the appropriate analyst manager or department. Track and verify that responses have occurred and follow-up onoutstanding requests. Ensure communications to Commissioners are received and responded to as appropriate. Ensure coverage of the front desk during team and staff meetings.
- Executive Support: Provide Executive Assistant support for County Executives (County Management and County Commissioners) including management of calendars maintenance of agendas preparation of presentations coordination with Managers direct reports for various meetings presentations and documents. This also includes overall administrative support to the County Managers Office.
Job Requirements
High school diploma or equivalent and three years of administrative support are required.
Executive-level administrative support experience handling confidential and sensitive documents and information and an Associates degree in Business Administration or relevant fields are preferred.
Experience can substitute for education. Education can substitute for experience.
Johnson County Government requires successful completion of reference/background screening for all positions.
Physical Environmental and Special Working Conditions:
All County employees may be called upon to assist other departments/agencies in a declared emergency situation.
Required Experience:
Senior IC
Employment Type
Unclear
