Accounts Payable

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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This position aids the Business Office in reporting correct expenses in a timely manner and provide accurate data for the institution system and state to make financial decisions. This position is the point of contact related to college-wide state treasury accounts payable processing local accounts payable processing and SWIFT day-end balancing. Under general supervision and following procedural controls the position performs a combination of accounting and administrative support duties. These duties involve specialized knowledge of financial records and coding inputting and accessing information accurately and in a timely manner.

PRINCIPLE RESPONSIBILITIES AND RESULTS

Provide accounts payable processing: Prepare invoices for payment verify documentation is complete and includes required approvals/authorizations determine if the payment is partial or final and ensure the correct vendor is being paid using the correct remittance address. Review invoices verifying mathematical and pricing accuracy. Verify occurrence dates the accuracy of cost centers and spending categories and applicable discounts are taken. Take appropriate precaution to avoid duplicate payments. Reconcile payments to state reports. Ensure payments are accurately gathered and maintained and correspondence and reports are completed accurately and in a timely manner. Reconcile payments to state reports. Monitor accounts payable email and mail received and determine proper procedure. Address discrepancies and communicate with vendors to ensure college account remains current and credits are received and taken. Responsible for the reconciliation of vendor statements and other miscellaneous accounts payable functions. Follow up with tracking payments made but not received by the vendor. Provide accounts payable samples to auditors as requested during college audits.

Perform cashiering daily reconciliation to ensure receipts are applied to correct account(s) and safeguarded consistent with federal state and agency regulation policies and procedures and with good accounting practices; deposits are safeguarded and reconciled with ISRS and Workday reports; reconciliations are completed accurately in a timely manner and discrepancies are identified and resolved; cash over or shorts are kept to a minimum; required reports are maintained according to record retention requirements and easily accessed. Accepts deposits and payments (e.g. student tuition company billings cosmetology auto body auto mechanics) made by cash check or credit card.

Complete check printing process. Generate check payments and transfers for treasury transactions as well as payments for auxiliary accounts student payroll and financial aid disbursements. Verify accuracy of checks and ensure payments meet state/federal regulations and are released via the appropriate distribution method in the required timelines. Review status of check (cashed or uncashed) and check/warrant number and complete proper forms to have warrant reissued. Submit non-financial aid uncashed checks/warrants to the Department of Commerce and forward to financial aid office uncashed financial aid checks for proper return of funds.

Perform the recording of assets into Workday. Complete the Workday fixed asset tasks to reconcile assets. Perform yearly inventory. Prepare reports distribute reports to appropriate departments and enter changes into the equipment module.

Perform other duties as assigned including committees or special projects work and participate in ongoing professional development to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Minimum Qualifications (expected to have to enter job)

• Knowledge of generally accepted accounting principles (GAAP) and practices sufficient to analyze interpret and prepare financial information records and reports; locate errors; and recommend solutions to procedural and other fiscal problems.
• Knowledge of math accounting practices and bookkeeping sufficient to independently maintain complete and accurate records.
• Knowledge of standard computer software programs for word processing spreadsheets and databases to enter compile store and retrieve data.
• Knowledge of cash handling to collect payments count money make change for customers and work with large volumes of cash and other sensitive financial information (e.g. credit card numbers) with minimal supervision.
• Skills in customer service sufficient to identify each customers needs meet quality standards for services evaluate customer satisfaction make independent judgments regarding the method used to satisfy service and information requests from customers and effectively communicate and elicit information with tact and diplomacy in difficult situations.

Preferred Qualifications (desired but not expected to have to enter job)

• College degree or two years combined experience in a business office environment
• Knowledge of computerized accounting systems.
• Knowledge of Minnesota State Colleges and Universities polices and procedures federal regulations and state statutes.

Salary Range:

$21.90 - $29.65

Work Shift

Monday - Friday (7:30am-4:00pm or 8:00am-4:30pm)

About

Minnesota State College Southeast is an open-access public not-for-profit comprehensive technical and community college.Our campuses are located in the historic river towns of Red Wing and Winona set sixty miles apart along the Mississippi. The two campuses have distinctive characteristics but are one college in structure policies procedures and mission. Both campuses offer small class sizes state-of-the-art facilities and an environment that is friendly and supportive.

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 - $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pre-tax medical and dental expense (with roll-over option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and well-being of our employees and take work/life balance seriously.

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