Substitute Secretaries
Substitute Secretaries
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Salary Not Disclosed
1 Vacancy
Job Description
STAFF SUPPORT SECRETARY
BASIC FUNCTION:
Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor including a Principal Principals secretary Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks.
REPRESENTATIVE DUTIES:
- Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type file and transcribe or compose letters memoranda documents correspondence and bulletins as directed.
- Assist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information.
- Type and prepare a variety of reports; maintain a variety of program District State records as required; requisition supplies forms and maintenance work as needed following established procedures.
- Prepare and maintain financial records and budgets; process or prepare budgetary documents requisitions and other financial or purchasing documents.
- Greet visitors and answer phone calls; answer questions provide information or direct individual to appropriate department or District employee; open sort and distribute mail and other written communications.
- Schedule appointments and meetings with students parents teachers vendors and the general public.
- Assist students with registration orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school.
- Perform research compute and compile information and prepare statistical reports.
- Prepare and maintain records reports files and lists related to students personnel budgets student records and attendance as required.
- Type from rough drafts or verbal instructions a variety of materials such as master schedules letters memorandums requisitions lists bulletins reports and statistical data; proofread and edit materials.
- Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff students parents and the public.
- Provide information over the phone or in personal contacts with parents students or school personnel as appropriate; route calls to appropriate personnel as necessary.
- Operate a variety of office machines including a microcomputer or computer terminal typewriter copiers and calculator.
- Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
- Modern office practices procedures and equipment.
- Receptionist and telephone techniques and etiquette.
- Research techniques practices and procedures.
- Financial and statistical record-keeping techniques.
- Correct English usage grammar spelling punctuation and vocabulary.
- Oral and written communication skills.
- Applicable sections of Kentucky Administrative Regulations and other applicable laws.
- Interpersonal skills using tact patience and courtesy.
- Operation of office machines including computer equipment.
ABILITY TO:
- Perform a variety of secretarial and clerical duties to assist a Principals secretary or Guidance Counselors with routine administrative details and general clerical tasks.
- Learn interpret apply and explain school and District policies rules and objectives of assigned school or program.
- Understand and interpret rules and written directions and apply to specific situations.
- Compose correspondence independently.
- Perform duties effectively with many demands on time and constant interruptions.
- Type at an acceptable rate of speed.
- Establish and maintain effective working relationships with others.
- Meet schedules and time lines.
- Maintain records and prepare reports including financial records.
- Work confidentially with discretion.
- Communicate effectively both orally and in writing.
- Understand and follow oral and written directions.
- Work independently with little direction.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible and varied secretarial and clerical experience.
Employment Type
Temp
