Executive Assistant - Risk
Executive Assistant - Risk
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Job Description
The Opportunity
This position provides comprehensive administrative support to senior leaders within the Risk Division ensuring seamless day-to-day operations. This role is instrumental in managing executive calendars coordinating complex meeting logistics arranging travel and supporting the preparation of presentations and reports. The successful candidate will demonstrate exceptional organizational abilities discretion and adaptability in a dynamic fast-paced environment.
Who Youll Work With
Reporting to the Manager Risk Office you will be providing a wide range of administrative support to the Risk team in our Toronto office.
What Youll Do
Manage and maintain the calendars of senior leaders in the Risk Division ensuring optimal prioritization and alignment with divisional objectives and timelines.
Coordinate internal and external meetings including scheduling room bookings agenda preparation minute-taking and follow-up on action items.
Maintain and regularly update the departments calendars including key milestones deadlines and recurring events.
Arrange complex travel itineraries and accommodations for senior leaders and divisional teams.
Coordinate group registrations for conferences and corporate events including travel and lodging logistics.
Provide support in planning internal events offsite meetings and team-building events
Compile format and edit PowerPoint presentations reports and briefing materials for internal meetings as required
Track and process divisional invoices and prepare monthly expense reports in compliance with internal events.
Act as a liaison for internal and external stakeholders ensuring timely communication and a high level of professionalism.
Greet visitors manage catering arrangements and handle general inquiries with discretion and courtesy.
Collaborate with other administrative staff to improve cross-functional coordination and divisional efficiency.
Exercise sound judgment in managing calendars prioritizing requests based on urgency business need and leadership availability.
Proactively identify time-sensitive matters and escalate as appropriate
What youll need
Professional certificate College diploma or University degree.
Superior organizational and time-management skills with the ability to manage multiple tasks and shifting priorities.
High attention to detail and commitment to accuracy.
Strong interpersonal and communication skills with the ability to interact effectively at all levels.
Discretion in handling confidential and sensitive information.
Excellent MS Office Skills: Word Excel and PowerPoint
Minimum of 5 years of progressive experience in administrative or executive assistant roles
#LI-RM1
#LI-Hybrid
What were offering
Pay-for-performance environment that offers competitive salary and incentive
Numerous opportunities for professional growth and development
Comprehensive employer paid benefits coverage
Retirement income through a defined benefit pension plan
The opportunity to invest back into the fund through our Deferred Incentive Program
A flexible/hybrid work environment combining in office collaboration and remote working
Competitive time off
Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year
Employee discount programs including Edvantage and Perkopolis
At Ontario Teachers diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create reflect and embrace diversity of thought background and experience. Through our Diversity Equity and Inclusion strategy and our Employee Resource Groups (ERGs) we celebrate diversity and foster inclusion through events for colleagues to connect for professional development networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected accepted and empowered to be themselves. To learn more about our commitment to Diversity Equity and Inclusion check out Life at Teachers.
How to apply
Are you ready to pursue new challenges and take your career to the next level Apply today! You may be invited to complete a pre-recorded digital interview as part of your application.
Accommodations are available upon request () for candidates with a disability taking part in the recruitment process and once hired.
Candidates must be legally entitled to work in the country where this role is located.
The privacy of your personal information is important to us. Please visit ourPrivacy Centreto learn how we handle your personal information.
Functional Areas:
AdministrationRequisition ID:
Employment Type
Full-Time
