Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
The Executive Assistant is responsible for providing administrative support to one or more executives performing day-to-day tasks such as coordinating diaries preparing materials for meetings organizing and managing data and serving as a liaison with other departments. A valuable asset to the executive team the Executive Assistant is expected to communicate effectively display a strong sense of professionalism resourcefulness and the highest degree of confidentiality.
- Maintain diaries within the Executives preferences applying understanding of the executives priorities leniencies and limits helping him/her create a proper balance between commitments
- Facilitate and manage the Executives accessibility and open lines of communication with internal and external networks
- Provide structure and proper prioritization of day-to-day administrative activities including key events travel and action items
- Create and maintain reports spreadsheets distribution lists email groups and other necessary documents and database in response to and in anticipation of executives needs
- Prepare and coordinate presentations
- Drive and assist the staging of virtual and in-person events
- Arrange domestic and international travel
- Manage correspondence for and on behalf the executive
- Practice collaboration with all levels within the company develop effective networks with peers as well as external professional groups
- Prepare and submit Executives expense reports aligned with service level agreements
- Conduct research
- Prepare and process departmental expenses and invoices for payment
- Process purchase requests purchase orders invoice coding vendor setup and conduct accounts payable coordination
- Practice confidentiality and maintain high standards of business ethics ensuring strict compliance with company policies
- Collaborate closely with peers to understand and enhance the value of the EA role
- Perform other related projects and duties as assigned
Qualifications :
Minimum Requirements:
- Bachelors degree or 5 years experience in the same industry
- Strong experience working with MS 365 particularly Word Excel Outlook and PowerPoint required
- Highly motivated with ability to function well in a fast-paced environment
- Excellent interpersonal organizational and communication skills
- Strong attention to detail with an ability to deliver accurate documentation and task completion
- Excellent verbal and written communication skills
- Experience drafting reports and correspondence
- Experience managing multiple and changing demands details and deadlines
- Experience working with a global team
- Good understanding of administrative and vendor support functions
- Experience with project coordination and budget tracking
- Experience with Sharepoint is a plus
Attributes:
- Ability to effectively communicate and collaborate within a varied audience and internal and external customers. (Communication)
- Ability to maintain good customer relationship with the ability to suggest ways to improve customer support customer experience (Customer Service)
- Ability to be thorough and meticulous in completing assigned tasks and identifying errors duplicates & discrepancies through defined methods. (Attention to Detail)
- Ability to identify and resolve simple to moderate with the ability to provide resolution alternatives by following defined policies and procedures. (Problem Solving)
Additional Information :
- Must be amenable to work on shifting schedule.
- 1st 4 to 6 weeks onsite work hybrid after with a minimum requirement of 2-3 days per week.
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.
AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
