Coordinator, Administrative/ Recruitment FM-PRO Operations

Union: Non-Union
Site: Toronto General Hospital
Department: FM-PRO
Reports to: Executive Director FM-PRO Operations
Hours: 37.5 Hours per Week
Shifts: Mon - Fri
Status: Permanent Full-Time
Closing Date: July 17 2025

Position Summary

The Coordinator- Administrative/ Recruitment plays a key role in supporting the hiring process and centralizing the administrative functions related to recruitment and onboarding for the Managers and Directors in FMPRO Operations including Environmental Services Patient Transportation Facilities and Nutrition Services. By coordinating candidate communications managing recruitment logistics and streamlining administrative tasks the coordinator contributes to attracting top talent essential to UHNs purpose and values. In this role the coordinator will perform the following tasks:

Duties

• Screen resumes to identify quality candidates for various unionized and non-unionized roles
• Conduct phone screening and reference checks using Access Software database
• Schedule and confirm interviews with candidates and hiring managers
• Prepare interview itineraries materials and book rooms as needed
• Conduct in-person interviews with hiring managers across various sites.
• Serve as the main point of contact for candidates throughout the recruitment process scheduling interviews and providing updates
• Maintain accurate records in UHNs applicant tracking system (ATS) and update candidate statuses
• Handle routine administrative tasks such as email correspondence filing and updating calendars

Qualifications :

• At minimum completion of a Bachelors Degree in Human Resources Management Business Administration or a related field.
• 1-2 years of experience in recruitment coordination administrative support or human resources.
• Basic understanding of recruitment and hiring best practices including legal and compliance standards diversity and inclusion practices.
• Familiarity with applicant tracking systems (ATS) as well as experience working in a healthcare or large organization setting is preferred.
• Strong time management skills.
• Effective organizational and communication skills with the ability to interact professionally with stakeholders.
• Excellent computer skills including proficiency in Microsoft Word PowerPoint Excel and Outlook.
• Ability to perform duties professionally and courteously delivering high-quality work while meeting deadlines.
• Ability to exercise initiative good judgment and multitask effectively.
• Adherence to confidentiality requirements.
• Ability to work under pressure and attend to details.
• Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance with UHN standards
• Client service-oriented with the ability to work effectively with diverse groups and appreciate that differing opinions backgrounds and characteristics enhance the richness of any challenge or situation.
• Ability to perform multiple concurrent tasks
• Knowledge of applicable legislative UHN and/or departmental policies

Additional Information :

Why join UHN 

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN. 

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service 
• A flexible work environment  
• Opportunities for development and promotions within a large organization 
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.) 

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.  

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time