Deputy Data Protection Officer
Deputy Data Protection Officer
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Job Description
Role: Deputy Data Protection Officer
Department: Data Office Performance and Governance
Location: Carbrook Sheffield
Salary: 42897 - 47712
Hours: 37
Contract Type: Permanent
Role Purpose:
Were offering an exciting opportunity to step into the role of Deputy to the Data Protection Officer supporting their vital work. This position focuses on ensuring the organisation remains fully compliant with Data Protection Legislation across South Yorkshire providing expert advice and guidance. Could South Yorkshire Police be the next step up in your Data Protection career journey
Key Responsibilities:
- Analyse and risk assess the implications of legislative and regulatory requirements whilst maintaining the integrity of sensitive information and adhering to a principle of openness and transparency.
- Responsible for dealing with all enquiries from the public NPCC and any other body in relation to inaccurate information or requests for deletion of information from local and national systems in line with DP legislation.
- Deputise for the Data Protection Officer in their absence in the delivery of expert internal advice and external liaison including providing detailed reports and presentations as required to support the Data Board and force governance requirements.
- Manage all data breaches within the organisation. This includes the recording of breaches supporting staff who have reported breaches and those in the area where the breach has occurred. Advising the DPO and SIRO (in the DPOs absence) of any breaches reportable to the ICO and any learning required both on a team/area and organisational basis.
- Handling complex complaints from the Information Commissioner as required (and in support of DPO) and preparation of any material required for court or tribunal cases in respect of Data Protection and Freedom of Information compliance.
- Support the development and introduction of new policies and procedural instructions following any changes in legislation or national guidance incorporating their successful embedding in business as usual for the organisation.
- Develop implement and monitor policy procedural instructions and administrative system requirements within the Data Protection Team.
- Work closely with the Risk and Assurance Team and Information Asset Owners with regards to their Data Protection responsibilities and compliance. Ensure along with the DPO that Information Asset Owners are accountable for the use and processing of personal data within their areas.
- Provide advice and information to SIRO Controller and the Senior leadership team partner agencies members of the public all ranks of police officers and police staff on matters relating to Data Protection and other related legislation.
- Along with the Data Governance Officer manage and produce DPIAs ISAs Privacy Notices and Data Processing Contracts for the organisation including record keeping and the production of statistical information for strategic use by the DPO.
- Represent SYP at local National & Regional meetings boards and working parties report to and advise the DPO with regards to any strategic issues or decisions to be made.
- Deputise for the DPO in their absence on all other Data Protection matters.
Skills and experience:
- Holds a Data Protection qualification equivalent to an Advanced Data Protection Practitioner Certificate and at least three years equivalent experience dealing with data protection matters. You will commit to undertake Data Protection Practitioner Certification training if this isnt already held.
- Experience of dealing with complex information.
- Experience of managing a multiple caseload.
- Experience of working with senior stakeholders across an organisation.
For more detailed information relating to the role skills and experience for this role please click here to view the role profile
What we offer:
We offer generous entitlements and supportive policies to enable a better work-life balance some of which are listed below:
- A highly competitive salary and access to a generous pension scheme
- Generous annual leave allowance
- A wide range of family friendly policies including enhanced maternity paternity and adoption leave
- Flexible working arrangements including flexi-time and hybrid working
- A transparent and collaborative team culture underpinned by our core values of Fairness Integrity & Trust
- Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
- Employee Assistant Programme (accessible 24/7) offering confidential support and advice
- Flexible lifestyle benefits such as: Blue Light Card Company Shop Cycle to work scheme
- Committed to embedding sustainability: South Yorkshire Police Sustainability Strategy 2020-2025 ()
- Membership to the Sports and Social Club
- Access to a wide range of staff support groups and networks
Eligibility:
Applicants must meet the minimum requirement checkable history criteria which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.
Appearance & Standards:
SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.
Smarter ways of Working:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.
There are 3 different categories as part of this which are: Fixed Field and Hybrid.
This role has been evaluated as a Hybrid role.
Hybrid:Applicable when thework can be undertaken at any location whether that be a SYP building or from home. Please note that you will be expected to spend a minimum of 2 days in the office Carbrook.
South Yorkshire Polices Key Values:
At South Yorkshire Police we have 3 key values which run through everything we do Fairness Integrity & Trust the attached document details the key behaviours we expect all employees to adhere to.
Closing Date:20th July 2025 at 23:59
Closing dates are not normally extended other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.
Contact point for applicants:
For further information about the role please contactCharlotte Mead
How to apply:
Please click Apply
Candidate Information:
Please note that should you be successful at the interview stage and before appointment the relevant pre-employment checks are required. These include references medical clearance vetting clearance and sickness absence criteria check.
Diversity & Inclusion:
Expressions of interest are particularly welcome fromfemale and ethnic minority candidates.
It is really important to us that the department represents the community we serve in order for us to provide the best service utilising a range of backgrounds experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.
If you are from an underrepresented group and want to find out more about the support we can offer please contact our dedicated team on
In addition we will look to support anyone who requires Part Time/Job share working hours.
Documents to Review:
For the Police Staff Recruitment Vetting Handbook - PleaseClick here
For Application Guidance and Tips - PleaseClick Here
For the FIT Values of South Yorkshire Police - PleaseClick Here
View our recruitment video:
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Employment Type
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