Senior Administrative Specialist - Department of Hematology
Senior Administrative Specialist - Department of Hematology
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Job Description
The Senior Administrative Specialist provides administrative support to the Department of Hematology including office management vendor coordination report and document preparation departmental visitation and recruitment faculty support seminar coordination travel arrangements and communication/telephone calls.
This position will support two new faculty members in Clinical Hematology.
Microsoft Outlook and calendar management experience are required and Workday experience is preferred.
Job Responsibilities:
- Provide day to day administrative support like responding to calls managing/tracking office supplies document formatting & editing mails tracking and maintaining vendor contracts scheduling meetings etc. independently.
- Coordinate with external vendors to support event organization for own team/department.
- Manage standard communication with internal/ external members on routine matters.
- Create standard reports related to budget and variance expenses etc. ensure documentation and data management while protecting confidentiality where needed.
- Support a faculty member or leader(s) with activities related to scheduling communication managing lab set up grants etc. as appropriate within own scope of work.
- Support in recruitment process by developing & coordinating itineraries for departmental visitors or new recruits.
- Perform other duties as assigned to meet the goals and objectives of the department and institution.
- Maintains regular and predictable attendance.
Minimum Education and/or Training:
- High school diploma/GED required.
- Bachelors degree preferred.
Minimum Experience:
- Minimum Requirement: 4 years experience in administration or related areas.
- Experience Exception: Bachelors degree with no experience required.
- Some experience with activities involving planning organizing and coordinating is important.
- Experience with tasks that involve managing routine or repetitive activities high attention to detail and clear communication are critical.
- Demonstrated experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).
Compensation
In recognition of certain U.S. state and municipal pay transparency laws St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets experience and training licensure and certifications and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $22.00 - $38.50 per hour for the role of Senior Administrative Specialist - Department of Hematology.Explore our exceptional benefits!
No Search Firms
St. Jude Childrens Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.
Required Experience:
Senior IC
Employment Type
Full-Time
