Administrative Program Assistant
Administrative Program Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Payroll Department is part of the broader Business Services administrative support unit for the University. The Payroll department is responsible for handling all aspects involving the processing of payroll for the campus once an individual has gained employment status from Human Resources. This position is responsible for the processing of payroll and personnel transactions such as appointments changes in status leaves and separations for staff employees. Incumbent must apply knowledge of data management systems ( BANNER ) consult with various resources to access enter and maintain payroll and personnel data and validate data identify discrepancies and errors and calculate and reconcile variances to maintain data integrity. Due to the utilization of a Service Center this position must exercise considerable judgment initiative and independence to achieve results and deal with subject matter requiring a high degree of technical expertise. As a result this position provides training guidance and assistance to the Service Center and serves as an advanced operational resource resolving the most difficult and unusually complicated or problematic payroll and personnel related transactions for staff employees in a highly independent manner. This position also coordinates and produces payroll for all employees using a combination of laws regulations policies and procedures. This position is also responsible for providing backup receptionist duties for the payroll office which include phone call inquiries general employee assistance and maintaining of all personnel record files.
Physical Demands
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Duties
Classified/Temporary Salary/Leave Administration: Responsible for processing salary/wages for Classified and Temporary employees ensuring compliance with SEIU bargaining agreement. Calculate monthly overtime differentials work out of class and premium pay complying with the SEIU bargaining agreement and BOLI regulations. Calculate and process leave without pay adjustments. Enter all records into Banner HRIS and verify all data entry. Create instructional materials and provide training and instruction for departments and newly hired employees. Responsible for compiling calculating and reporting all leave balance information including sick vacation compensatory time personal and bereavement leave per the SEIU collective bargaining agreement. Track wait period for vacation and personal leave usage maximum accruals for vacation and compensatory time. Calculation of vacation and comp time pay outs. Calculate and Track mandatory unpaid time off ( MUTO ) where applicable. Provide management leave reports monthly.
Preferred Qualifications
Experience with Banner HRIS or other integrated payroll database. Experience with PeopleAdmin. Demonstrated skills in an institutional/educational environment utilizing a customer oriented and service centered attitude. Comprehensive knowledge of federal and state laws or similar type knowledge with regards to employment and timekeeping matters.
Employment Type
Full Time
