Benefit/Payroll/HR Specialist
Benefit/Payroll/HR Specialist
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Job Description
The Benefit/Payroll/HR Specialist provides administrative support to the Human Resource department and the company by complying with all California Labor Law requirements related to benefit administration workers compensation and employees leaves of absence. In addition to coordinating these processes and ensuring employee benefits are managed successfully assisting with recruitment efforts for the company including scheduling interviews follow-up with potential applications etc.
Key Responsibilities
Assist with Health Benefit Administration
- Provide excellent benefit specific customer service to MAI employees
- Hold benefit meetings with new hires as they become eligible
- Review benefit invoices for accuracy
- Process enrollments and terminations
- Enter payroll deductions as appropriate
- Perform quarterly audits on enrollments and payroll deductions
- Complete monthly health insurance worksheet and process site insurance billings
- Complete monthly email to all employees in areas of benefits current and relative to now
- Completely four benefit related Learn & Lunches annually
Assist with Payroll Administration
- Assist with semi-monthly payroll processing
- Run specific payroll reports to assist accounting (FTP etc)
- Complete payroll process with outside checks to vendors 401(k) upload etc.
- Assist with billings for accounting related to items such as clothing orders nametag orders labor law poster orders etc.
- Manage tracking lists (anniversary birthdays quarterly count email list organization charts etc) - updating monthly.
- Managing training updates to Isolved - ensuring that all company training is entered timely
- Assist with wage garnishments ensuring these are processed timely
- Assist with all requests for verifications of employment and other legal requests in a timely manner
Assist with Management of Workers Compensation Program
- Pull payroll reports from ISolved and input into workers comp billing worksheet
- Report all claims to workers compensation carrier
- Track all communication with employee and carrier ensuring employees understand their leave rights payroll modified work programs etc.
- Assist with annual workers compensation audit
- Complete annual OSHA reporting requirements
Assist with Recruitment Efforts for the Company
- Assist with reviewing applications and coordinating interviews
Employee Events
- Assist with keeping department apprised of upcoming dates (Admin Professionals Day etc).
- Post birthday celebration messages
- Work with HR Team for coordinating meetings trainings etc - ensuring lunches are ordered rooms are ready etc)
Employee Onboarding and Off Boarding
- Ensure desk set up is ready for site and corporate employees with welcomes
- Ensure we have ready supply of new hire packets (CA) - and termination packets.
Provide Back-up Support for Receptionist Duties
- Cover front desk for vacation/sick time
Required Skills/Abilities
- Fostering Teamwork: As a team member the ability and desire to work cooperatively with others on a team; as a team leader the ability to demonstrate interest skill and success in getting groups to learn to work together.
- Attention to Communication: The ability to ensure that information is passed on to others who should be kept informed.
- Customer Orientation: The ability to demonstrate concern for satisfying ones external and/or internal customers.
- Initiative: Identifying what needs to be done and doing it before being asked or before the situation requires it.
- Timeliness: Can be counted on to be present and on-time as needed (punctuality and attendance).
- Detail Orientation/Accuracy: Successfully manages many tasks or processes with many details - is accurate and methodical with details and/or numbers.
- Time Management: Ability to manage and prioritize both everyday responsibilities and broad level longer term objectives.
- Values: Has values aligned with Manco Abbott and acts accordingly.
Education/Experience
- High School or equivalent.
- 2 years administrative assistance level experience
- Payroll and/or benefit administration experience
- Microsoft Office systems (Outlook Excel Word) - ability to learn new programs
- Human Resource experience a plus but not required
Physical Requirements
This position is located in a professional corporate environment. This person must be able to remain in a stationary position 50% of the time - and have the ability to occasionally move about the office to access file cabinets office machinery etc. This person constantly operates a computer and other office productivity machinery such as a calculator copy machine printer. The person in this position frequently communicates with employees and must be able to exchange accurate information in these situations.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
