Program Administrator - Arkley Institute
Program Administrator - Arkley Institute
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$ 82992 - 95913
1 Vacancy
Job Description
Program Administrator
USC Marshall School of Business
Peter Arkley Institute for Risk Management
The Peter Arkley Institute is searching for a Program Administrator to join the team. The Program Administrator will provide support to the Executive Director Director and Associate Director on a variety of programs events and operations of the Institute.
Responsibilities and Duties:
- Provide program support to the Executive Director and Associate Director. Programs include events such as Risk Management Mentorship Program Meet the Risk Management Professionals Events Emerging Leaders Program Risk Management Symposium etc. Assist with communication with participants potential participants researching various materials preparing application materials managing travel logistics coordinating meals and fieldtrips tracking attendance maintaining meeting notes and follow-up action items.
- Coordinate a variety of different events ranging from networking events lunches recruiting events symposium graduation reception and others. Tasks include securing venue catering other rental needs and photography.
- Serve as social media manager and develop content select the photos for LinkedIn postings and post the information on the Institutes LinkedIn account.
- Connect with risk management alumni on LinkedIn and develop and maintain a database of former risk management students and their employment history.
- Develop and implement marketing strategy to attract undergraduate and graduate students to the risk management classes mentorship program and student group.
- Manage the budget tracking process reconciling the monthly budget process reimbursements set-up purchasing orders to pay vendors hire and pay independent contractors as needed and maintain all financial documentation.
- Provide administrative support to Arkley Institute governing bodies including Advisory Board the Advisory Council the Development Committee and the young alumni Trailblazers Council. Duties include securing meeting locations meals taking notes drafting minutes and photography as needed.
- Monitor donor gift payments communicate with donors regarding upcoming payments and coordinate with USC Marshall External Relations to assist with donor outreach.
Preferred Qualifications:
- 5 years of experience supporting a fast-paced center or organization with multiple programs and events.
- Demonstrated success providing effective administrative support to executives governing bodies and/or donors.
- Ability to manage multiple projects simultaneously and maintain organization.
- Strong communication skills
- Working knowledge of Workday Financials is a plus.
- Flexibility and adaptability to changing priorities. Strong project management experience. Details-oriented. Proficient technology skills. Demonstrated experience interacting with diverse groups exercising diplomacy good judgment and discretion. A team player.
- Demonstrated experience with office management communication software and tools (e.g. Microsoft Office suite Google suite Zoom) and social media management (e.g. LinkedIn Instagram Facebook). Proficient with Canva and/or Adobe Creative software. Demonstrated experience managing multi-platform communications and marketing plans involving publications videos websites social media and public speeches and presentations.
Anticipated Hiring Range:
The annual base salary range for this position is $82992.08 - $95913.66. When extending an offer of employment the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience education/training key skills internal peer equity federal state and local laws contractual stipulations grant funding as well as external market and organizational considerations.
Funding Restrictions
This position is funded by a gift and may be funded by a subsequent gift. Accordingly your position is contingent upon receipt of the necessary funding from this or any subsequent gift to continue employment. In the event funding for your position changes and it becomes necessary to adjust your percentage of effort or it becomes necessary for your employment with the University of Southern California to end you will receive one (1) month written notification of termination.
Required Documents and Additional Information
- Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
- Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended so please apply on the same business day if interested.
- USC has excellent benefits including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains buses and free tram pick up services; discounts to sporting and other campus events.
Why join the USC Marshall School of Business
The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the countrys top schools for accounting finance marketing consulting entrepreneurship and international business studies.
USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim its interdisciplinary and impactful research the momentum generated by the University of Southern California and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier including bio-technology life sciences media entertainment communications and healthcare this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.
For more information on the USC Marshall School of Business visit:
Minimum Education: Bachelors degree Combined experience/education as substitute for minimum educationMinimum Experience: 3 years
Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.
- Notice of Non-discrimination
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- Read USCs Clery Act Annual Security Report
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If you are a current USC employee please apply to thisUSC job posting in Workday by copying and pasting this link into your browser:
Experience:Unclear Seniority
Employment Type
Full-Time
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