Buyer

Department

Compensation

General Description / Primary Purpose

The Buyer is responsible for a full range of complex procurement functions requiring extensive knowledge of procurement and contracting policies procedures and practices. These functions include but are not limited to the formal competitive bid process development of contracts service agreements leases and/or other written legal agreements. The buyer procures items or services in assigned commodity areas seeking the best overall value to the University while considering quality price and service. The buyer also consults with campus departments to identify needs and requirements in the development of appropriate scope of work; obtains and analyzes quotations and/or enters into negotiations with suppliers as necessary. The buyer should be familiar with university policies procurement regulations Board of Governors regulations and State of Florida Purchasing Rules and Statutes.

Job Functions

• Analyze requisitions checking for proper account numbers signatures justifications specifications and other required information.
• Edit and write specifications and determine method of purchase.
• Confer with using departments regarding current and future requirements and recommend substitutes through value analysis.
• Consolidate requisitions for like items in order to obtain economies of scale and the benefits of maximum competition.
• Solicit and evaluate vendor price quotations; open and analyze for award bid for the purchase of materials supplies equipment and services in assigned commodities taking into consideration policies and such regulations that may be placed on the University by higher authority.
• Develop a network for assigned commodity areas to consist of technical representatives manufacturers representatives and salespersons in order to keep current with new products ideas etc.
• Maintain expertise in assigned commodity areas and purchasing techniques by attending courses workshops vendors facilities in an effort to continuously improve and broaden knowledge of products and services.
• Develop and maintain a high level of customer service for the campus departments regarding current and future requirements specifications results of price quotations and bids etc. through open lines of communication and periodic department visits as needed.
• Stay current with existing and new policy matters of the State of Florida Board of Governors and University regarding the acquisition of goods and services.
• Promptly answer phone and e-mail inquiries from all constituents.
• Keep up to date on new products product cost trends market conditions and possible improvements in acquisition techniques and procedures.
• Perform additional duties as assigned by Manager Associate Director and/or Chief Procurement Officer.
• Provide management reports as to cost savings minority business goals and sustainability efforts.

Marginal Functions

Must be able to operate a telephone computer calculator and copier/scanner

During declared campus emergencies this position may be required to perform specific job-related duties at a designated off campus location or place of residence.

Departmental Requirements

Knowledge of supply chain management demonstrated business acumen preference given to applicants with prior experience in university procurement settings is strongly preferred. Certification asCPM(Certified Purchasing Manager) and/orCPPB(Certified Professional Public Buyer) preferred. Must have strong attention to detail teamwork skills and a willingness to serve customers.

Supervision Received

General supervision. The incumbent develops procedures for performing a variety of complex duties within established guidelines; has considerable freedom while the work is in process and receives instructions on new assignments.

Program Direction & Development

As may be assigned by the Manager Strategic Sourcing of Procurement Services.

Policy Making and/or Interpretation

Must interpret Federal State Board of Governors and University regulations laws and policies and apply same to procurement/spend decisions.

Level of Public Contact

Extensive verbal and written contact with both on-campus and off-campus constituents.

Monetary Responsibility

Oversee and/or directly controls the expenditures of University or University related funds. An error could result in financial loss due to fines court costs project delays and/or acquisitions at less favorable pricing.

Statement of Responsibility for Confidential Data

Must keep some bid related information confidential for specified amounts of time. Errors in judgement could result in a bid protest lawsuit and/or court costs.

Statement(s) of Understanding

Background Check Responsible Employee

Statement(s) of Understanding Definition

This position requires a background check. In conjunction with the Universitys policy this position may also require a credit check.

The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore the incumbent must promptly report allegations of sexual misconduct sexual violence and child sexual abuse by or against any student employee contractor or visitor to the Universitys Title IX Administrator or any divisional Title IX Coordinator.

Required Qualifications: This position requires either (a) Masters degree from an acceptable accredited institution in a directly related area of specialization; (b) Bachelors degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; or (c ) 6 years of direct experience.

Statement(s) of Understanding

This position requires a background check. In conjunction with the Universitys policy this position may also require a credit check.

The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore the incumbent must promptly report allegations of sexual misconduct sexual violence and child sexual abuse by or against any student employee contractor or visitor to the Universitys Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment we strive to attract students faculty and staff from a variety of cultures backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information race color religion age sex disability gender identity/expression sexual orientation marital status national origin or veteran status in any educational employment social recreational program or activity that it offers. In addition UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the Universitys collaboration with community partners from the local to the global level. It reflects UNFs mission to contribute to the public good and prepare educated engaged citizens.