Human Resources & Compliance Specialist

Alerion Aviation is seeking a Human Resources & Compliance Specialist to join our team at the West Palm Beach FL office.

The Human Resources & Compliance Specialist assists with a broad range of human resources duties such as creating and maintaining personnel files recruiting compliance as well as other HR activities and projects.

The HR & Compliance Specialist is the primary Designated Employee Representative (DER) for the FAA Drug and Alcohol program and is responsible for modifying and/or establish new (where needed) formal system processes that support the drug and alcohol testing and chain-of-custody protocols that meet the internal testing requirements and the requirements set forth by the regulatory agencies (federal state and local).

General Human Resources

• Follow policies and confidentiality dictations to safeguard data and information.
• Answer employment-related inquiries from applicants employees and supervisors referring complex and/or sensitive matters appropriately.
• Responsible for processing employee files/records within HRIS system throughout the employee lifecycle and beyond.
• Coordinate human resources database information for all standardized policies procedures and employee resources.
• Assist with employee on and off boarding. Manages all administrative tasks for new hires such as new hire packets compliance I-9s harassment training new hire orientation.
• Assist with development and maintenance of employee communications including website employee boards employee HRIS notifications etc.
• Maintain compliance with federal state and local employment laws and regulations. Assist in reviewing policies and practices to maintain compliance.
• Maintain knowledge of trends best practices regulatory changes and new technologies in human resources talent management and aviation.
• Commitment to an exemplary customer service philosophy consultative approach to problem solving and successfully maintain high ethical standards.
• Assist with generating and presenting HR-related metrics.
• Participate in recruiting or relevant industry events as required.
• Support the recruitment and selection process. Ensures compliance with information storage and retention.
• Assist in creating coordinating and conducting HR related training for employees as needed.
• Additional duties as assigned.

Compliance

• Primary Designated Employee Representative (DER) for FAA Drug & Alcohol program
• Maintains certifications and acts as the point of contact person for all Compliance inquiries both internal and external (Third Party Administrator (TPA) and Collection site/Laboratory representatives).
• Coordinates schedules and notifies pre-employment random follow-up post-accident reasonable cause and return to duty testing Procedures. Followed in accordance with all Federal State and Company Policies.
• Maintains Drug and Alcohol Program in compliance with all Federal Regulations. Maintains all program documentation as required by law.
• Acts as the primary point of contact and responsible for employment clearances of Safety Sensitive Employees (PRIA/PRD) and DER responsibilities.
• Manages all required training courses/programs relating to Drug & Alcohol and DOT for employees.
• Processes all new hire & contract employee compliance checks (background NATA NATACS CHRC Fingerprinting etc.) as required.
• Participates in required audits including but not limited to self-audits safety sensitive records and any regulatory audits required by governing agencies.
• Prepares Annual Compliance Reports for Drug and Alcohol Programs and Maintains FAA required corporate lists.
• Reports any critical compliance deficiencies that affect the company operations and recommends corrective action.
• Responsible for maintaining program manuals postings and employee notifications as required.
• Additional duties as assigned.

Qualifications & Experience

• Bachelors Degree required; Human Resources or Business Administration focus preferred.
• Minimum 3 years of human resources experience.
• Minimum 1 year of aviation compliance experience
• Designated Employee Representative (DER) experience preferred
• Excellent office management/coordination professionalism and business acumen.
• Able to work quickly accurately and independently.
• Ability to translate and analyze data into reports.
• Ability to handle confidential employee information with discretion sensitivity and good judgment.
• Experience with HR software Paylocity experience preferred.
• Experience with operating procedures and manuals for government agencies
• Strong interpersonal communication with the ability to work successfully cross-functionally.
• NATACS Fingerprint Collector preferred but not required.

Alerion Aviation

Alerion Aviation is a boutique aircraft management company with one of the largest private fleets in South Florida. We specialize in hands-on service personalized aircraft care and a transparent safety-first approach that has earned us Platinum Elite status one of the rarest designations in private aviation.

Our team is what makes us different. With decades of collective experience each member brings deep expertise human-first and total accountability to every client interaction.

We offer:

Medical: Company sponsors 100% premium for Employee and 50% premium for dependent on select plans

Dental and Vision Plan options

Group Life and AD&D

Voluntary Life and AD&D

401(K) Retirement Plan and Match program

Health Savings Account (HSA)

Monthly Phone Allowance

Employer Paid Known Crewmember Badging

Flex Spending Account (FSA)

Paid Time Off

Paid Vacation

Paid Sick Time