Junior Procurement Specialist
Junior Procurement Specialist
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Job Description
IMPORTANT NOTICE:
Please note that Closure Date and Time displayed above are based on date and time settings of your personal device. Please note that this call for expression of interest is only intended for candidates who are currently residing in Rome or are living within commuting distance (i.e. within 100 km from Rome). No travel or related expenses are envisaged.
- FAO is committed to achieving workforce diversity in terms of gender nationality background and culture.
- Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
- FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.
HOW TO APPLY
If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT
Organizational Setting
Procurement Service provides policy and operational support to ensure that the Organization procures goods work and services based on Best Value for Money principles.
The Procurement Specialist will be located at FAO HQ Rome Italy; and will perform a variety of procurement activities aimed to assist headquarters units and field offices requiring specialized procurement support.
Reporting Lines
The Procurement Specialist will work under the general guidance of the Senior Procurement Officer/Senior Contracts Officer and under the direct supervision of a Contracts or Procurement Officer as appropriate for functional and policy guidance.
Technical Focus
Timely efficient and effective procurement of goods and services and Quality Assurance for Letters of Agreement in
compliance with the relevant FAO Rules and Regulations.
Tasks and responsibilities
Review and analyze procurement requests for completeness and conformity with established FAO rules procedures and practice; liaise with the requesters as necessary and recommend to supervisor appropriate strategy/approach to best serve institutional interests including requests from Headquarters divisions or decentralized offices to undertake procurement locally;
Assist in preparing evaluation criteria for more complex procurement actions tender documents and contracts.
Assist in preparing office procurement plans developing and implementing directly or indirectly simple procurement strategies for requested goods/services/works taking into consideration the associated risks and the related mitigation measures.
Perform operational functions relating to the procurement process including but not limited to preparation of documents in FAOs ERP system and other office applications related to assigned procurement actions issuance of tenders and purchase orders/contracts evaluation of bids/proposals follow-up with suppliers/contractors including follow-up on orders/contracts to ensure timely delivery/contract execution etc.
Assist the supervisor in providing guidance to Organization staff working in different offices / divisions on procurement/contracting matters and on the implementation of procurement strategies and processes in conformity with the relevant rules procedures and practices;
Make initial recommendation of awards for procurement activities directly undertaken as responsible buyer relating to the purchase of goods or contracting of services/works based on solicitation results/offers received;
Review and analyze requests for ad-hoc re-delegation of authority received from country offices;
Provide advice and guidance to colleagues on the use of IT procurement-related applications including e-tendering tools utilized in the Procurement Service;
If required be available/ready to participate in procurement missions worldwide providing support and training to decentralized offices as necessary;
Produce relevant reports to support contract monitoring;
Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Advanced University Degree in Law Business Administration Management Economics Public Administration or Commerce or a related field.
Work experience: 1 year in Procurement and/or contracts/agreements drafting/review/management within an international development public sector or relevant private sector setup and interested in gaining experience working at FAOs HQ in a multicultural team
Full proficiency/Working knowledge of English
FAO Core Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
Demonstrated knowledge of internationally recognized procurement standards and international procurement techniques and operations used in contracting for goods and services;
Extent and relevance of experience in public sector procurement dealing with contractual issues;
Extent and relevance of experience in identifying clients procurement-related needs and in providing support and guidance from clients point of view;
Experience in logistics operations is an asset desirable;
Knowledge of procurement-related IT tools and systems (i.e. enterprise resource planning inventory management procurement database management applications etc.) is desirable.
Selection criteria
Knowledge of a second language including French Spanish Arabic Chinese or Russian is considered an asset
CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT:Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency
ADDITIONAL INFORMATION
- FAO does not charge any fee at any stage of the recruitment process (application interview processing)
- Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at informationvisit the FAO employment website
- Appointment will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.
Required Experience:
Junior IC
Employment Type
Full-Time
