Administrative Assistant 3 (OA13) - Ivany Campus

What you will be doing

Working in a team environment and reporting to the Academic Chair School of Access Education and Language you will:

• Provide a full range of administrative support services to the Academic Chair with an emphasis on providing superior customer service to all stakeholders.
• Provide administrative support such as booking meetings and assisting students with questions.
• Assist the Academic Chair with scheduling calendar management data collection and management supporting faculty maintaining an online filing system maintaining program files as well as general office support as required.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10) will also be considered.
• You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
• Knowledge of American Sign Language (ASL) would be considered an asset.
• Experience in the Education sector would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams and Microsoft OneNote and email. You have extensive experience using Microsoft Word and Excel.
• Occupational experience that includes working with PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students and prospective students would be considered an asset.
• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity diversity inclusion accessibility and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment.
• You have project management skills.
• You have strong multi-tasking task prioritization and attention to detail skills.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process please follow this link.

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Jaclynn Kelly HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately we cannot accept late or paper applications.