Director of Shared Services
Director of Shared Services
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1 Vacancy
Job Description
Position Summary
The Director of Shared Services position leads the Accounts Payable (AP) Accounts Receivable (AR) and Payroll operations for Aspen One ensuring efficient accurate and scalable financial processes. This role is responsible for developing a high-performing shared services organization that supports growth and fosters operational excellence. This position reports to the SVP of Accounting and Treasury.
The salary range for this position is $121000 - $170000. Actual pay will be dependent on budget and experience; all our salaried roles are eligible for bonus.
Job Posting Deadline
Applications for this position will be accepted until July 29 2025.
Essential Job Functions/Key Job Responsibilities
Supervise mentor and develop the AP AR and Payroll teams fostering a high-performance and positive culture
Oversee the AP process ensuring timely and accurate processing of vendor invoices expense reports and payments
Manage vendor payment information verification and comply with fraud prevention guidelines
Oversee the AR process including invoicing payment application and collections ensuring timely receipt of payments
Set policies and procedures for monitoring aging reports for all aspects of receivables including private clubs banquet/private events and wholesale retail
Maintain end-to-end transaction processes for AP AR and Payroll
Analyze current AP and AR workflows identifying opportunities to streamline processes and enhance efficiency
Implement and maintain automation tools and systems to optimize shared services functions
Lead the transition of AP and AR functions from decentralized to shared services ensuring minimal disruption to operations
Manage and execute change management plans to support adoption of new processes across multiple business units
Prepare and review AP and AR metrics KPIs and reports for leadership
Ensure accurate month-end and year-end closing processes for AP and AR
Establish points of contact and escalation procedures for AP and AR inquiries from internal departments and external stakeholders
Maintain adherence to internal controls policies and procedures related to AP and AR activities
Identify and mitigate financial risks ensuring accuracy and integrity in all financial transactions
Support audits by providing requested documentation and reconciliations
Establish and maintain service level agreements with supported departments to define expectations monitor performance and drive accountability across all service lines
Other duties as assigned
Qualifications :
Education & Experience Requirements
B.S Degree in accounting or finance required CPA preferred
5 plus years of experience in a shared services environment
5 plus years of progressive accounting experience with at least 3 years in a high-level management position
Knowledge Skills & Abilities
Strong knowledge of AP and AR processes systems and best practices
Ability to set clear goals conduct performance evaluations and provide coaching to enhance individual and team success
Ability to collaborate with internal teams to address billing or payment issues
Ability to ensure compliance with company policies sales tax and other regulatory requirements
Ability to champion a culture of continuous improvement by promoting operational excellence employee engagement and the use of data-driven decision making across all shared services functions
Proficiency in ERP systems (e.g. JD Edwards Oracle NetSuite) and advanced Excel skills
Ability to work closely with cross-functional teams including finance procurement and operations to resolve issues and improve processes
Ability to establish best practices and timelines to efficiently process payments for multiple companies
Excellent communication and interpersonal skills with the ability to work collaboratively across teams
Strong analytical and problem-solving abilities with attention to detail and accuracy
Proficient in process improvement initiatives and automation tools
Advanced Excel skills with experience in financial modeling
Additional Information :
Work Environment & Physical Demands
Ability to stand type and sit at desk/computer for most of the work shift executing repetitive movements
No adverse or hazardous conditions
Not required but preferred to be able to occasionally lift push or pull 25 lbs. individually or with assistance
Job Benefits
This position is classified as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.
Health Dental and Vision Insurance Programs
Flexible Spending Account Programs
Life Insurance Programs
Paid Time Off Programs
Paid Leave Programs
401(k) Savings Plan
Employee Ski Pass and Dependent Ski Passes
Other company perks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One Aspen Snowmass Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process please contact Human Resources at .
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One inclusion equity and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience we embrace and celebrate the unique experiences perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected valued and empowered and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.
For an overview of Aspen One Companys benefits and other compensation visit One participates in E-Verify.
E-Verify & Right to Work Poster
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
