Senior Expense Payable Representative

Ingram Content Group (ICG) is seeking a Sr. Expense Payable Representative to join our team.  This individual will be responsible for Supplier Payables and must have a working knowledge of Accounts Payable data entry word processing/Excel spreadsheet/email skills and 10-key by touch while following established procedures to accurately maintain and balance PeopleSoft A/P and accrual systems.  This person accurately processes supplier invoices either manually or through Tungsten AP Essentials along with various utility/service invoices for numerous Ingram departments.  In addition this associate will process and maintain other assigned tasks such as preparing and generating payment runs customer refunds associate reimbursements and wire postings.  They will also scan and index invoices and various other documents into Peoplesoft utilizing Kofax and Mobius for payment processing. 

Ingram Content Group (Ingram) connects people with content in all forms. Providing comprehensive services for publishers retailers libraries and educators Ingram makes these services seamless and accessible through technology innovation and creativity. With an expansive global network of offices and facilities Ingrams services include digital and physical book distribution print-on-demand and digital learning.

Required Qualifications:

• High School diploma or equivalent
• 2 years Ingram Accounting experience OR 2 years Accounts Payable experience with data entry and basic computation functions
• 1 year work experience that includes PeopleSoft Kofax Excel Word Outlook and document storage/retrieval systems

Key Responsibilities:

• Set up Ingram payment runs  ensuring all payments including ACH wire and  paper  checks are accurate and timely while obtaining the appropriate approvals through Microsoft Flow or email.  Appropriately expedite check delivery using best method (UPS FedEx regular mail) and transmit ACH payments to the bank.  Submit regular wire request.  Prepare miscellaneous expense billings for customers.  Escalate problematic issues to management.
• Perform daily balancing in PeopleSoft every morning before items can be entered into the system. Sending daily reports.  
• Answer vendor or associate inquiries concerning past due invoices.  Reconcile vendor statements and perform account reconciliations periodically.  
• Process purchase order and non-purchase order invoices for payment using the appropriate invoice entry process receiving  proper  approvals if needed.  Audit sales tax calculations and take appropriate action to correct if needed.  Correct invoices with exceptions by working with other departments to clear them so payment will be made. 
• Monitor the automated postage fund.  Remote deposit checks received in LaVergne.
• Print and distribute credit card and utility statements to the various departments requesting coding for inputting into Peoplesoft.
• Provide back up and assistance to fellow associates .  Monitor and distribute items from the departmental email box and regular mail as needed.

Hiring Salary Range: $21.74/hr - $26.94/hr. This range represents the anticipated low and high end of the salary for this position. It will be determined by factors including but not limited to:  the applicants education experience knowledge skills and abilities geographic location as well as internal equity and alignment with market data.

Additional Information :

Perks/Benefits:

• A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans HSA Vision Dental and Health Care FSA.
  • 10 vacation days & 10 sick days accrued annually and 3 personal days
  • 401K match Life and AD&D Employee Assistant programs Group Legal & more
  • Wellness program with access to onsite gym and basketball court for associates
• Encouraged continued education with our tuition reimbursement program
• Financial and in-kind opportunities to engage with non-profits in your community
  • Company match program for United Way donations
  • Volunteer opportunities and in-kind drives for non-profits throughout the year
• Take breaks or brainstorm in our game room with ping pong & foosball
• Casual Dress Code

The world is reading and Ingram Content Group (Ingram) connects people with content in all forms. Providing comprehensive services for publishers retailers libraries and educators Ingram makes these services seamless and accessible through technology innovation and creativity. With an expansive global network of offices and facilities Ingrams services include digital and physical book distribution print-on-demand and digital learning. Ingram Content Group is a part of Ingram Industries Inc. and includes Ingram Book Group LLC Ingram Publisher Services LLC Lightning Source LLC Ingram Library Services LLC Tennessee Book Company LLC Ingram Content Group UK Ltd. and Ingram Content Group Australia Pty Ltd. 

All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age work related mental or physical disability veteran status sexual orientation gender identity or genetic information.

• EOE-Race/Gender/Veterans/Disabled
• We participate in EVerify.
• EEO Poster in English 
• EEO Poster in Spanish