Office Assistant â Mail & Records
Office Assistant â Mail & Records
Posted on :
04-07-2025
Employer Active
1 Vacancy
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Job Description
Benefits:
- 401(k)
- Competitive salary
- Dental insurance
- Free food & snacks
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Javaheri & Yahoudai A Professional Law Corporation (J&Y Law) a premier personal injury law firm is seeking a dependable and detail-oriented Office Assistant Mail & Records Clerk to manage incoming and outgoing mail assist with case-related documentation and provide general office support. This role is essential in maintaining timely document flow and helping ensure that our legal team has accurate and organized records.
Key Responsibilities:
Key Responsibilities:
Mailroom & Document Handling
Sort scan label and distribute all incoming physical and electronic mail
Prepare and send outgoing correspondence via USPS FedEx and courier services
Track and log mail received and ensure prompt routing to the correct staff or department
Scan and upload legal and medical documents into the case management system (Litify)
Maintain organized digital and physical filing systems for case-related mail and records
Clerical & Administrative Support
Deliver documents between departments attorneys or external locations as needed
Assist in assembling and preparing case files for internal review or legal proceedings
Perform photocopying labeling and filing of documents with strict attention to detail
Support the records team with retrieval and file management
Maintain cleanliness and organization of mailroom and supply areas
Office Logistics
Monitor mail supplies and alert supervisor when reorders are needed (e.g. envelopes labels)
Ensure mailing equipment (postage machines scanners) is functional and report maintenance needs
Assist with basic office errands and tasks as requested by administrative leadership
Qualifications:
Prior experience as a mail clerk or in an administrative office support role preferred
Familiarity with scanning labeling and file naming conventions in a legal or medical office
Basic knowledge of Microsoft Outlook Word and scanning software
Strong organizational and time management skills
Ability to lift boxes or mail bins (up to 25 lbs) and remain on feet for extended periods
Must be reliable punctual and detail-focused
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Core Competencies:
Accuracy and attention to detail in repetitive tasks
Professionalism and discretion when handling sensitive legal documents
Dependability and ability to follow through on daily task lists
Willingness to support a collaborative team environment
Compensation & Benefits:
Competitive hourly wage based on experience
Employer-paid health benefits
Paid time off sick leave and observed holidays
Supportive team culture with potential for internal growth
Compensation: $18.00 - $25.00 per hour
Founded by attorneys Jason B. Javaheri and Yosi Yahoudai the law firm of J&Y is committed to fighting for those who have been injured in an accident. Through our many years of personal injury practice we know how difficult recovering can be as you try to get back to your normal routine. We will offer you our compassion and knowledge and give you peace of mind as we fight to obtain the compensation you deserve.
The law firm of J&Y serves clients in Los Angeles San Diego Orange County San Bernardino County San Francisco County Sacramento County and all of California. Our highly-skilled legal team will diligently serve your needs throughout the duration of your case.
Employment Type
Full-Time
Key Skills
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