Executive Coordinator, Office of the CEO
Executive Coordinator, Office of the CEO
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Description:
Better and fairer care. Always.
St Vincents has been a leader in Australias health and aged care landscape for more than 165 years. Since our founders the Sisters of Charity opened our first hospital in 1857 our services and nearly 30000 people have been behind some of Australias most important medical breakthroughs. We are a microcosm of Australias health and aged care system and are uniquely positioned to lead and respond to our rapidly changing environment.
We are looking for a special kind of person - a St Vincents kind of person. Someone who puts excellence compassion connection and caring for other people at the heart of everything they do.
Reporting directly to the Chief of Staff in this pivotal role you will orchestrate the seamless operation of the CEOs office within a dynamic fast-paced environment. Beyond traditional executive support you will expertly blend strategic coordination and project management to amplify the CEOs effectiveness and empower timely informed decision-making. This is your chance to visibly see your impact on the business and its service.
This is a Permanent Full Time position based in our Group Head Office in Melbourne.
Key responsibilities of the role:
- Strategically orchestrate the CEOs dynamic calendar expertly prioritizing high-impact meetings and seamlessly managing travel logistics to optimize efficiency and drive strategic alignment
- Manage the CEOs inbox meticulously triaging critical communications and crafting high-quality correspondence that reflects the CEOs voice and vision
- Drive significant strategic projects and initiatives from conception to completion working closely with the CEO and Chief of Staff to deliver impactful outcomes
- Cultivate a welcoming and highly efficient environment within the Melbourne Group Office overseeing all day-to-day operations to ensure a premium workspace experience
- Forge and nurture influential relationships with a diverse range of internal and external stakeholders becoming a trusted point of contact and collaboration
Things that work for us:
- Exceptional organisational skills and project coordination skills with meticulous attention to detail consistent follow-through and the ability to support multiple initiatives or tasks
- Proven ability to manage competing priorities and thrive in complex fast-paced and ambiguous environments with calm confidence and sound judgment
- Advanced proficiency with Microsoft 365 and other digital tools demonstrating high digital literacy and adaptability to emerging technologies including AI applications
- Demonstrated discretion integrity and professionalism when handling sensitive and confidential information
Things that work for you:
- Ability to visibly see your impact on the business and its service
- Competitive salary packaging options
- Discounted private health insurance
- Employee Assistance Program for staff and their families
- Access to the Fitness Passport (FP)
At St Vincents we value inclusivity and diversity and acknowledge the importance of creating a work environment that is welcoming safe fair and impartial and invites people from all backgrounds to join us.
Pre-Employment Checks
Your employment is conditional upon the completion of all required pre-employment checks including relevant immunisations.
Equal Opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
How To Apply
Please submit your application via the Apply button include your resume and a brief cover letter outlining your experience and suitability.
Respectfully no recruitment agencies.
Closing Date:
20 July 2025 11:59pmReconciliation Action Plan:
At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information visit https:// or get in contact at
View Reconciliation Action Plan
Code of Conduct:
Required Experience:
Chief
Employment Type
Full-Time
